Receptionist/Coordinator

Wildflower Studios is New York's premier TV and Film production facility designed to meet the evolving needs of modern storytelling. Located in Queens, just minutes away from Manhattan, our self-contained creative campus features state-of-the-art studio suites, expansive stages, and dedicated support spaces for seamless end-to-end production.

We are seeking a Receptionist/Coordinator to support our team and studio operations for film and TV productions. This person should be a self-starter who is capable of multi-tasking and prioritizing responsibilities. Candidates should be pro-active, possess clear communication skills, and be a team player with a client-services first approach.

Key Responsibilities:

• Coordinate and schedule internal and external meetings across the team, ensuring everyone is on the same page and meetings run smoothly
• Manage the studio calendar, answer the main phone line, and research operational support and vendors
• Assist with ad-hoc projects, including events and travel arrangements
• Welcome guests and clients with warmth and professionalism, serving as the first point of contact for the studio
• Coordinate mail and shipping through USPS and FedEx, ensuring timely delivery of important correspondence and packages
• Management of incoming mail and packages, through studio package room
• Provide client-facing support and coordinate production requests with the appropriate team members, ensuring client needs are met with efficiency and excellence
• Liaise with parking and security to ensure seamless arrivals for scheduled guests and clients, making their experience at the studio memorable from the moment they arrive
• Provide general administrative support

Qualifications:

• Production Experience: Film, television, and/or commercial production industry knowledge preferred
• Adaptability: Ability to thrive in a fast-paced studio environment, multitasking and adjusting priorities as needed to meet deadlines and deliver exceptional results
• Communication Skills: Clear, concise, and solution-based communication skills, with the ability to convey information effectively
• Organizational Skills: Strong organizational, problem-solving, and time-management skills, with a keen eye for detail and accuracy
• Confidentiality: Ability to handle confidential information with discretion and professionalism
• Customer-Service Oriented: Customer-service oriented with a positive and professional demeanor, dedicated to providing an exceptional experience for clients and guests
• Technical Proficiency: Proficiency in Microsoft programs, Outlook, Excel, and MS Word, with the ability to learn new systems quickly
• Physical Requirements: Ability to lift 40lbs as needed for mail and shipping tasks

Benefits:

Medical, Vision, Dental, HSA, FSA