Sr. AP Specialist

WAGE RANGE: $50k-$60k

OPEN UNTIL FILLED: 1ST CLOSING DATE MARCH 20, 2025

JOB SUMMARY
The Senior Accounts Payable (AP) Specialist is responsible for overseeing the accounts payable functions of the Resort, ensuring timely and accurate processing of invoices, payments, and reconciliations. This role requires a strong understanding of accounting principles, tribal gaming regulations, and compliance with financial policies. The Senior AP Specialist will also provide guidance to the AP Specialist and work closely with vendors, internal departments, and financial auditors. This role is essential for maintaining the financial integrity of the resort and ensuring smooth operations in accounts payable.
ESSENTIAL JOB FUNCTIONS:
1. Ensure customer satisfaction through professional, prompt, efficient, and friendly service. Courteous and professional communication and assistance with co-workers, internal and external auditors, management, vendors, and others for AP related matters.
2. Thorough understanding of Accounts Payable function and purpose both within AP and how AP is connected to the rest of the Accounting Department.
3. Work with the Purchasing Manager and other department heads to ensure efficiency and continuity between departments in adherence to the Non-Gaming Operational Procedures.
4. Lead and support the Accounts Payable team in establishing and maintaining vendor relationships, resolving invoice disputes or discrepancies. Coach and mentor AP staff, delegate tasks, and provide guidance on best practices. Provide performance reviews, discipline, schedules, and other supervisory tasks.
5. Oversee AP Specialists are completing assigned duties. Provide support and back up as needed. Collect information to be used for future training and improvement of processes.
6. Manage and oversee month-end checklists are completed before closing deadlines. Generate and analyze accounts payable trial balance to identify potential issues. Research and resolve discrepancies related to invoices, purchase orders, and payments.
7. Manage AP Automation Software including user creation, approval workflows, and assignments of delegations as necessary.
8. Prepare reports and documentation for internal and external audits. Continual review and preparation for 1099 reporting. Ensure 1099s are filed accurately and timely with IRS deadlines.
9. Process high-volume invoices, ensuring accuracy and proper approvals per company policies.
10. Ensure adherence to tribal, state, and federal financial regulations.
11. Ensure compliance with and development of departmental policies and procedures.
12. Organizational and time management skills to prioritize the completion of job functions.
13. Comply with regulatory laws, employee handbook, safety codes, etc.
14. Promote a clean, safe, and healthy work environment for employees and guests.
15. Promptly report all irregularities and concerns to the supervisor.
16. Ensure that the operation of equipment, tools, and materials is handled safely.
17. Promote internal guest service standards through courteous and respectful behavior.
18. Other related duties as assigned.
PROMOTE WRC QUALITY SERVICE STANDARDS:
SAFETY: Ensuring a safe experience by protecting the welfare of all.
INTEGRITY: Expecting personal accountability at every level.
COURTESY: Creating an exceptional customer service experience for everyone.
TEAM: Functioning together to create a cooperative and positive experience.
SHOW: Providing flawless experience –a clean and cared-for resort.
SUPERVISORY AUTHORITY:
1. AP Specialists.
SIGNATORY ABILITY:
1. None.
ACCESS TO SENSITIVE AREAS:
1. Financial department files.
2. Controlled storage and secure storage.
MINIMUM QUALIFICATIONS:
1. Five (5) years of accounts payable experience OR an associate degree in accounting/related field and three (3) years of accounts payable experience.
2. Two (2) years of supervisory experience.
3. Strong knowledge of accounting principles and financial regulations and IRS 1099 reporting rules.
4. Ability to maintain confidentiality and handle sensitive financial information.
5. High school diploma or GED or ten years’ experience.
6. Demonstrate strong computer literacy with an emphasis on Excel, accounting software and financial reporting tools.
7. Strong analytical skills with attention to detail and accuracy.
8. Strong organizational, comprehensive, and time management skills with an ability to work independently and manage multiple priorities in a fast-paced environment.
9. Effective communication skills - verbally provide instruction, respond to questions, and have exceptional interpersonal skills and problem-solving abilities.
10. Will work/sit for long periods at work/computer station; perform the repetitive motion of arms, wrists, and fingers; and lift 50 lbs.
11. Excellent personal appearance and hygiene habits.
12. Requires a High-Security Gaming License clearance.
13. Must be at least 21 years of age.
PREFERRED QUALIFICATIONS:
1. Bachelor’s degree in accounting, Finance, or a related field.
2. Accounts payable experience in tribal gaming or hospitality industry.
3. Knowledge of tribal sovereignty and financial regulations for tribal enterprises is a plus.

Salary : $50,000 - $60,000