Finance and Donor Services Associate

Finance and Donor Services Associate

The Wildlife Center of Virginia is an internationally acclaimed teaching and research hospital for wildlife and conservation medicine, located in Waynesboro, Virginia, in the heart of the Shenandoah Valley. The Center’s mission is to “teach the world to care about and care for wildlife and the environment.” Since its founding in 1982, the Center has cared for more than 100,000 wild animals, representing 200 species of native birds, mammals, reptiles, and amphibians. The current annual caseload averages about 4600 patients.

The Wildlife Center has a professional staff of about 30 individuals who work together in the veterinary, outreach, operations, and advancement departments. While each of these departments carries out different functions, all staff work closely together as a team to support one another and the Center’s overall mission.

Position Description

The Finance and Donor Services Associate supports both the Operations and Institutional Advancement Departments by assisting with financial processes, donation handling, and staff technical support. Core responsibilities include preparing invoices, bank deposits, monthly financial reconciliation, as well as supporting the annual audit. This role processes mailed donations generates donor acknowledgments, and ensures their timely distribution. Additionally, the Associate provides technical support to staff, troubleshooting common issues, assisting with basic technology setup and maintenance, and identifying opportunities for improving the Center’s overall tech efficiency. This position also assists with special events and general administrative support across the Center.

Duties and Responsibilities (training provided)

• Prepare monthly financials and accounts payable documentation for the contract accountant.
• Balance the cash drawer weekly.
• Oversee bimonthly retirement contributions.
• Manage employee expense reports.
• Assist auditors in preparing the annual audit.
• Run financial in both the accounting and donor database software.
• Accurately enter all donations into the Center’s donor database.
• Prepare bank deposits.
• Create and print acknowledgment letters for donors.
• Provide general administrative support for the Center’s programs and operations.
• Working with various departments, provide event-planning support for the Center’s annual gala, conference, open houses, and other events.
• Provide day-to-day troubleshooting for staff, including issues with software, hardware, and basic account access.
• Assist with setting up and maintaining equipment and technology used in operations.
• Identify opportunities for improving technology systems and processes to enhance efficiency.

Required Qualifications

• High School Diploma
• Commitment to wildlife, conservation, and the environment
• Professional appearance and demeanor
• Valid driver’s license
• 2024-2025 COVID-19 Vaccine

Preferred Qualifications

• Two years in a relevant field
• Basic accounting knowledge; understanding of financial processes such as accounts payable/receivable, reconciliation, and invoicing.
• Demonstrated attention to detail, including the ability to identify discrepancies in accounts, donations, or financial records.
• Demonstrated ability to communicate effectively with colleagues in an effort to achieve common goals of the Wildlife Center of Virginia.
• Experience with Microsoft Office applications, donor databases (experience with Salesforce preferred), and other office technology.
• Basic technical proficiency; ability to perform basic troubleshooting and knowledge of office software; ability to learn new systems.
• Demonstrated ability to handle diverse, complex tasks independently, efficiently, accurately, and under time constraints.
• Ability to thoroughly edit documents, including those for donor distribution, widely distributed emails, etc.
• Excellent organizational and administrative skills.
• Initiative and creativity in problem-solving.
• Ability to organize, set goals, and meet deadlines.
• Professional appearance and demeanor for both workplace and donor interactions.
• Interest in wildlife, the environment, and conservation.

Compensation and Benefits

• An hourly rate of $20.00 per hour, with additional compensation for overtime.
• The work week will be Monday through Friday from 9 a.m. to 5 p.m. Occasional weekend work and travel required for special events, in person or online. Ability for occasional teleworking.
• 80 hours of vacation time per year
• 40 hours of personal time per year
• 48 hours of sick time per year
• 50% health insurance coverage through a group plan

Application Requirements

Interested applicants must submit the following through the Center’s website: http://www.wildlifecenter.org/hiring

• CV or Resume
• Letter of intent
• Three references

For further inquiries, please contact:

Amber Buck

Operations Manager

Wildlife Center of Virginia

PO Box 1557, Waynesboro, VA 22980

abuck@wildlifecenter.org

No phone calls, please. Center phone lines are best kept open for wildlife

emergencies.

The Wildlife Center of Virginia (WCV) is an equal opportunity employer. WCV will not discriminate against applicants or employees on the basis of race, color, religion, national origin, age, sex, pregnancy (including childbirth or related medical condition), disability, genetic information, sexual orientation, gender identity, military status, citizenship, or any other class protected by applicable law. We reserve the right to alter, change, modify, and/or terminate this job posting at any time without notice, or obligation, to any party.

Job Type: Full-time

Pay: $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $20