What are the responsibilities and job description for the Part Time Accounts Payable Clerk position at Wildlife Conservation Society?
Job Description
Position: Accounts Payable Clerk
Reports to: Accounts Payable Manager
Position Managed: Accounts Payable Clerks
Location: Bronx Zoo
Department: Accounting
Scope: Bronx Zoo
Position Type: Part Time
About Wildlife Conservation Society (WCS)
WCS stands for wildlife and wild places. As the world’s premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results at scale. We run field programs spanning 60 countries and the entire ocean. We build on a unique foundation: Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence. Our more than 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission.
Position Summary
The Part-time Accounts Payable Clerk has the responsibility to process payments due to vendors. This includes verifying invoices and applying expenses to the appropriate items on the purchase orders. Maintain a professional relationship with vendors.
Responsibilities
Principal Responsibilities (The individual’s main responsibilities will be in supporting the Accounts Payable Department with invoice processing with regards to vendor invoices and responsibilities include, but are not limited to):
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.
It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities. The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.
Note that the salary offer will reflect the selected candidate’s individual experiences, skills and qualifications, internal equity, work location and country of work.
Salary Range
$17.00 - $20.00
Position: Accounts Payable Clerk
Reports to: Accounts Payable Manager
Position Managed: Accounts Payable Clerks
Location: Bronx Zoo
Department: Accounting
Scope: Bronx Zoo
Position Type: Part Time
About Wildlife Conservation Society (WCS)
WCS stands for wildlife and wild places. As the world’s premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results at scale. We run field programs spanning 60 countries and the entire ocean. We build on a unique foundation: Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence. Our more than 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission.
Position Summary
The Part-time Accounts Payable Clerk has the responsibility to process payments due to vendors. This includes verifying invoices and applying expenses to the appropriate items on the purchase orders. Maintain a professional relationship with vendors.
Responsibilities
Principal Responsibilities (The individual’s main responsibilities will be in supporting the Accounts Payable Department with invoice processing with regards to vendor invoices and responsibilities include, but are not limited to):
- Process large volume of invoices in an accurate and timely manner.
- Make certain that the invoices match to the purchase orders for accuracy.
- Ensure payments are made within the payment terms, including discounted payment terms, if applicable.
- Assist in the mailing of vendor checks on a weekly basis.
- Strong knowledge of processing wire payments.
- Resolve any discrepancies regarding invoices and vendor statements.
- Monitor the Accounts Payable department email on a daily basis.
- Correspond with vendors and WCS employees by emails in a professional and timely manner.
- Answer phones and communicate with vendors and WCS employees in a proficient manner.
- Reconcile budget, track spending, and submit expenses. Ensure accurate and up-to-date donor records.
- Perform other administrative duties as needed.
- Associate Degree in Accounting desired.
- At least (2) years working experience in a not-for-profit organization.
- Strong analytical and spreadsheet skills.
- Ability to work with multiple databases/financial programs.
- Good verbal and written communication skills
- Have a good working knowledge of the Microsoft Office Suite, including Excel, Word and Outlook
- Effective “roll up the sleeves” and “willing to do” work ethic.
- Have strong interpersonal skills, an ability to work well with a wide variety of people in a team setting, and ideally, a sense of humor.
- The position requires work in office environments.
- Tasks require manual dexterity for various tasks (e.g. computer keyboard, copier, mobile radios).
- Some tasks require kneeling, bending, and moderate lifting up to 10 pounds.
WCS is an equal opportunity employer, and the organization complies with all employment and labor laws and regulations that prohibit discrimination in hiring and ensures that candidates from all backgrounds are fairly and consistently considered during the recruitment process. We are dedicated to hiring and engaging a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value. The organization provides equal employment opportunities for all qualified candidates. The organization does not discriminate for employment based on gender, race/ethnicity, religion, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, caste, genetic information or any other covered status or characteristic protected by laws and regulations/and similar categories.
It is everyone’s responsibility to ensure that we do not tolerate discrimination or harassment based upon a person’s membership in one of these protected categories in areas such as recruitment, selection, job assignment, supervision, training, promotions, job grading, transfers, termination, compensation, benefits, educational opportunities, WCS sponsored recreational activities and facilities. The organization complies with the spirit and intent of relevant local laws and WCS’s employment policies.
Note that the salary offer will reflect the selected candidate’s individual experiences, skills and qualifications, internal equity, work location and country of work.
Salary Range
$17.00 - $20.00
Salary : $17 - $20
