Public Affairs Associate

Job Description

Position Title: Public Affairs Associate

Location:Bronx Zoo

Job Type: Full-Time

Department: Public Affairs

About Wildlife Conservation Society (WCS)

WCS stands for wildlife and wild places. As the world’s premier wildlife conservation organization, WCS has a long track record of achieving innovative, impactful results at scale. We run field programs spanning 60 countries and the entire ocean. We build on a unique foundation: Our reach is global; we discover through best-in-class science; we protect through work on the ground with local and indigenous people; we inspire through our world-class zoos, aquarium, and education programs; and we leverage our resources through partnerships and powerful policy influence. Our more than 4,000 diverse, passionately committed team members in New York City and around the world work collectively to achieve our conservation mission.

Position Objectives

The Public Affairs Associate is responsible for working closely with Senior Manager, Public Affairs to provide high-level administrative and executive support for the Executive Vice President of Public Affairs and office management support.

Public Affairs’ Mission is to inspire and activate a diverse, influential audience that is invested and empowered to contribute to the conservation of wildlife and wild places. We do this through impactful communications and advocacy advancing WCS’s science, field work in nearly 60 countries around the world and its five zoos and aquarium in New York City. We forge valuable relationships and partnerships with governments, communities, the private sector, and NGOs; and by sharing information resources including the historic record of WCS’s 125 years of leadership in wildlife conservation and zoological expertise.

Principle Responsibilities

Executive Vice President Support

The Public Affairs Associate Will Assist The Senior Manager In Providing General Administrative And Executive Support To The Executive Vice President Including

• Assist Senior Manager with heavy calendar management, requiring interaction with both internal and external executives and assistants, ensuring up to date information, preventing meeting conflicts, and allowing sufficient travel time for offsite meetings
• Arrange meetings as requested by EVP, coordinating availability with meeting participants, which may include internal staff, external agencies/vendors, and Board of Trustees members and their executive assistants. Arrange meeting rooms, teleconference information, food and beverage service, A/V set up and other logistics as required.
• Collect, prepare and distribute meeting materials, presentations. Record meeting minutes as needed.
• Receive and greet guests and visitors
• Assist with EVP domestic and international travel arrangements including transportation, lodging, registration fees, visas, etc., and any other travel requirements.
• Assist EVP in preparation of presentation materials, correspondence and reports
• Draft and edit correspondence
• Prepare and distribute outgoing correspondence including mass mailings, letters, faxes and emails
• Maintain and update EVP contacts database
• Manage electronic and hard copy filing system and file materials
• Implement projects at request of EVP
  
  

PA Operation

• Onboarding new PA staff
• Time sheets submissions and reconciliation with payroll
• Accrual reporting on bi- annual basis to all employees
• Arrange PA monthly meetings including speakers, Zoom, room arrangements
• Maintain PA calendar
• PA executive and group travel arrangements
• Order office supplies and equipment and maintain inventory
• Zoom oversight
• Beebe Room management
  
  

Events

• Organize VIP tours
• Support GACA and other PA events and tours as needed
• Manage cart maintenance and calendar
• Drive carts
  
  

Qualification Requirements

Qualifications

• Bachelor’s degree in political science, humanities, communications or related field preferred
• Minimum of three years administrative assistant experience
• Excellent written and oral communications skills
• Strong project management and organization skills and ability to work in teams
• Availability for after-hours and weekend events required
• Proficiency Microsoft Office/Teams and Google Drive; Salesforce competence a plus
  
  

WCS is an equal opportunity employer dedicated to hiring and supporting a diverse workforce. We are committed to cultivating an inclusive work environment and look for future team members who share that same value. EOE/AA/M/F/Vets/Disabled

Salary Range

$55,000.00 to $65,000.00