Business Development Assistant

Wiley, a leading Washington, DC law firm, has an opening for a Business Development Assistant to join its Marketing team. The Business Development Assistant provides support for business development and marketing initiatives including assembling and formatting materials for pitches and proposals, performing industry research, assisting with logistics for internal and external events, and maintaining the firm’s CRM and other relevant databases.

Under the direction of the Business Development Manager, the assistant provides support for the implementation of business development, marketing and communication plans, and works closely with all members of the team to ensure coordination and execution of related marketing activities as directed. The assistant must be organized, self-motivated, detail-oriented, and committed to excellence in the workplace.

This position is eligible to participate in the firm’s flexible work program. Immediate availability required.

RESPONSIBILITIES/ESSENTIAL FUNCTIONS:

• Assist with requested research for client prospects, market-facing opportunities, and industry business intelligence using various on-line research tools and write summaries as directed
• Assist with logistics and planning for various internal and external business development and marketing events, including collaboration with internal Conference Services team to execute events
• Assist with documenting and tracking activity for pitches and proposals, including maintaining marketing collateral
• Assist with updating and formatting branded marketing materials using firm templates, including, but not limited to, invitations, marketing campaign materials, and client alerts
• Update and format website content, including but not limited to, attorney biographies, practice group descriptions, bar memberships, events and speeches
• Assist with the production, editing, and distribution of client alerts and other client communications using the firm’s e-mail distribution tool
• Maintain accurate internal records and client contact information using the firm’s client relationship software
• Input data and develop reports for representative matters and practice descriptions
• Perform general administrative duties necessary to support marketing and business development activities as assigned
• Work on special business development projects or research tasks as assigned

KNOWLEDGE, SKILLS, AND ABILITIES:

• Ability to communicate professionally and effectively, both in oral and written form
• Ability to work effectively with firm attorneys and professional staff
• Excellent problem-solving skills
• Displays strong customer service focus
• Ability to multi-task, prioritize/coordinate deadlines and track progress of tasks
• Ability to organize workflow and use time efficiently
• Ability to demonstrate attention to detail and accuracy
• Must maintain confidentiality of work-related information and materials
• Must establish and maintain effective working relationships in or out of a team environment
• Understands and adopts the organizational structure
• Possesses the attitude of collaboration and sharing
• Willingness to learn and adopt new methodologies
• Advanced computer skills, in-depth knowledge of MS Excel, Word, PowerPoint, and Outlook required
• Flexibility to work overtime on an as-needed basis

EDUCATION AND EXPERIENCE:

• Bachelor’s degree required. Major in marketing or business preferred.
• Prior office experience preferred. Law firm or professional services industry experience is a plus

WORK ENVIRONMENT:

• Position operates in a professional office environment which is usually quiet to moderate
• Position routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets
• Position requires that the employee be able to multi-task in a fast-paced work environment

PHYSICAL DEMANDS:

• This position is primarily a sedentary position. However, some duties and responsibilities may require the employee to lift files, open filing cabinets, bend or stand, reach with arms and hands, climb or balance, occasionally move about to access office equipment, file cabinets, etc.
• May require employee to carry or lift items weighing up to 10 pounds

This description outlines the basic requirements of this position. It is not intended to be a complete description as other duties may be assigned.

The base salary for this position is expected to be between $55,000 to $60,000 annually. Actual salary will be determined based on skills, experience (to the extent relevant) and other job-related factors, consistent with applicable law.

Wiley’s comprehensive benefits package includes medical and prescription drug plan coverage, dental, vision, flexible spending and health savings accounts, life insurance, 401(k) retirement plan with firm discretionary contribution, generous paid time off (PTO) package plus ten firm paid holidays, access to state of the art on-site fitness facilities and locker rooms and wellness programming, paid parental leave and subsidized backup child/elder care, and more.

*Wiley is an Equal Opportunity Employer with a strong commitment to the achievement of excellence, diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

**This Organization Participates in E-Verify. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.