What are the responsibilities and job description for the ACCOUNTS PAYABLE CLERK position at Willapa Harbor Hospital?
Job Details
Job Location: Willapa Harbor Hospital - South Bend, WA
Position Type: Part Time
Salary Range: Undisclosed
Description
Pay:
- Wage Range $26 -$30.16 an hour, based on experience.
Benefits:
- Medical, Vision, Dental, and 403b Retirement plan available. EOE
Schedule:
- Monday-Thursday 8 hours/day
Description:
The Accounts Payable Clerk is an integral member of the finance team and will be primarily responsible for compiling, processing and maintaining accounts payable records. This position will involve contact with various department managers, directors, executives within and outside of the organization, which requires strong interpersonal communication skills both written and verbal. The Accounts Payable Clerk will also be required to work on additional assigned accounting responsibilities.
Responsibilities:
- Ensuring appropriate documentation and approval on all invoices prior to payment.
- Maintain thorough knowledge of Excel, Sage, and Hybrent.
- Responsible for auditing and verifying employee expenses reports to ensure they are in compliance with the company's policies.
- Responsible for obtaining and reconciling vendor statements and timely following up on any discrepancies.
- Responsible for the general ledger coding of invoices to the appropriate accounts.
- Review, prepare and process payment of accounts payable invoices on a weekly basis. Payments will be made via checks, EFTs, ACHs, or on the vendor portal.
- Prepare monthly accounts payable reports.
- Process 1099 tax forms by January 31st annually, according to IRS guidelines.
- Assist in month end closing procedures to ensure all expenses incurred are adequately recorded and related monthly reports are completed.
- Process patient refunds in Sage from Evident and Epic programs.
- Responsible for maintaining electronic vendor files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
- Responsible for calculating and processing payment for contract employees via check and ACH.
- Set goals and prioritize assignments appropriately.
- Anticipate future needs and problems, and identify solutions and/or recommend changes.
- Maintain current written policies and procedures.
- Comply with regulations, laws and standards.
- Responsible for updating and maintaining accounts payable vendor database.
- Transmit information in a timely manner.
- Monitor outstanding checks and submit to unclaimed property after 3 years.
- Reconcile credit card statements and process credit card payments.
- Process and send GHX report monthly to The Rural Collaborative.
- Performs other related duties as assigned.
Qualifications
- High School Diploma or GED required.
- Previous hospital or medical office accounts payable experience or accounting preferred.
- Thorough knowledge of applicable accounts payable and general ledger systems and procedures.
- Proficient in the use of current technology, including Microsoft Office products, internet, copiers, scanners, multiline telephones, credit card machines and faxes. Demonstrates good interpersonal skills and professional accountability.
- Strong organization abilities and attention to detail.
- Personal record must be acceptable to bonding company.
Salary : $26 - $30
