What are the responsibilities and job description for the Administrative Assistant II position at Willdan Group, Inc.?

Willdan Performance Engineering, a division of Willdan Group Inc, inspires and empowers communities by creating transformational environments. Our clients include school districts; universities; city, county, and state governments; private enterprises; and healthcare facilities. Our dynamic and inclusive culture embodies the following values :

We drive change
We think long-term
We are courageous experts delivering ambitious solutions
Personal growth drives organizational growth; Organizational growth drives personal growth
We succeed when we are accountable as a team
We cultivate diverse, equitable, and inclusive teams committed to serving our communities

Willdan Performance Engineering is actively seeking an Administrative Assistant, based in our Beaverton, OR office. As an Administrative Assistant, you will play a pivotal role in ensuring our team operates smoothly, supporting a wide range of administrative and operational functions. This role requires a proactive individual with strong organizational skills, attention to detail, and a willingness to take on varied tasks to support the team. If you're a problem-solver who thrives on multitasking and enjoys supporting others, this position offers a dynamic opportunity to make a meaningful impact across multiple areas of our organization.

Essential Duties and Responsibilities

Act as the central resource for team inquiries, addressing a variety of issues and providing guidance or directing requests to appropriate resources.

Schedule and organize meetings, including managing attendee availability, booking meeting spaces, and preparing agendas or materials.

Arrange travel accommodations such as flights, hotels, and transportation, ensuring itineraries align with schedules and budgets.

Assist team members with basic troubleshooting and support for common software issues; coordinate with IT for complex issues and ensure timely resolution.

Maintain user access and permission across various platforms to keep the team productive.

Support facility needs, including office supplies, equipment upkeep, repairs, and coordinating team access; liaise with vendors and property management to address facility needs.

Oversee procurement and distribution of equipment and tools for new hires, ensuring timely setup and functionality.

Manage the return and inventory of assets from departing employees, maintaining accurate records and coordinating with relevant departments.

Support tracking and assignment of company vehicles.

Assist with special administrative projects as needed.

Job Requirements / Qualifications

Minimum of 2 consecutive years of experience as an Administrative Assistant or in a similar role, demonstrating an increasing degree of responsibility.

Ability to use critical thinking and available resources to resolve issues.

Demonstrate resourcefulness by independently researching and identifying solutions to questions and challenges as they arise.

Skilled in MS Office Suite applications, including Outlook, Excel, Word, and SharePoint.

Excel in both collaborative team environments and independent work, adopting as needed to support team goals.

Ability to quickly learn new tools and software, and effectively train others to ensure smooth adoption and optimized use within the team.

Possess strong attention to detail and exceptional organizational abilities to manage tasks efficiently and accurately.

Exhibit outstanding verbal and written communication abilities, ensuring clarity and professionalism in all interactions.

Experience in accounting or financial processes is a plus.

EEO Non-Discrimination and ADA Reasonable Accommodation Statement

Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Willdan Energy Solutions participates in E-Verify.

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