Program Associate

About the Position

The Program Associate reports to the Program Officer overseeing the foundation’s climate related work on China, on industrial emissions, and on artificial intelligence. This role will administer grants, manage the portfolio’s budget, sustain relationships with key partners and stakeholders, and contribute to strategy development, implementation, and evaluation.

The Program Associate will work directly with the program’s grantees, and manage all administrative aspects of the grantmaking process, including communications regarding proposals, budgets, and grant reports. The Program Associate may also research issues, programs, and organizations related to portfolio and to the Program’s climate and energy strategies.

Essential Duties and Responsibilities

The Program Associate’s duties will include, but not be limited to :

Grants Administration and Contracts

• Manage a high volume of grants through the full grant lifecycle, from the proposal application process, to grant reporting and closing of grants.
• Implement processes to plan, coordinate, and track communications, timelines, and documents related to grants. Ensure grants meet reporting requirements and deadlines.
• Stay up to date on legal compliance issues that the grant portfolio presents and continue to develop expertise in managing complex compliance issues.
• Act as liaison to the grants management and legal officers for relevant program grant processing, including those related to scheduling reports and payments, grantee tax information (domestic and foreign), and the resolution of legal issues.
• Organize, compose, and manage communications with current and potential grantees.
• Manage, track, and forecast the portfolio’s annual grants budget.
• Track the status of approved grants or contracts through completion of payment process and closure.
• Prepare consulting agreements and serve as point of contact for consultants, including processing of invoices and other foundation administrative processes, as needed.
• Support the Program in funder convenings, meetings, and maintaining funder relationships.
• Work with Program to effectively prioritize workload, triaging deliverables to meet deadlines.

Programmatic and Strategic Support

Qualifications

We know some strong candidates may not have all the qualifications listed below. Please consider applying if you have most of the following :

Physical Demands / Work Environment

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The position is based in Menlo Park, California. Staff are working in a hybrid environment and currently expected to work from the Hewlett Foundation office at least 2-3 times per week (Tuesdays and Wednesdays are required). While performing the duties of this position, the employee is required to spend extended periods of time at a computer.

Compensation and Benefits

The Hewlett Foundation is committed to providing compensation that is competitive within the philanthropic sector. We offer a generous total compensation package that emphasizes both base salary and comprehensive benefits. The salary range for this role starts at $95,000-$115,000. Offers are based on the candidate's years of experience and our practice of maintaining salary equity within the foundation.

To Apply

Please apply online and submit a resume and cover letter explaining how your skills fit this position.

The William and Flora Hewlett Foundation embraces the importance of diversity, equity, and inclusion, both internally in our hiring process and organizational culture, and externally, in our grantmaking and related practices. We are an equal opportunity employer, and welcome applications from people of all backgrounds, cultures, and experiences.

Salary : $95,000 - $115,000