What are the responsibilities and job description for the Events Coordinator position at William & Mary?
The Events Coordinator is a key member of the Office of Career Development & Professional Engagement which is housed in the Office of University Advancement at William & Mary.
The Events Coordinator reports to the Director of Career Development & Professional Engagement Operations, with a dotted line to the Executive Director of Strategic Events, and is responsible for event coordination and support of events and programming for the Office of Career Development & Professional Engagement. The Events Coordinator will work directly with vendors, campus partners, employers, students and the career team as well as colleagues within Advancement to provide pre-planning and onsite management of assigned events. They also assist the Director with office management and general administrative support.
Responsibilities include
Please review and download the full position description for this job on "Featured Job Opportunities" on the University Advancement recruitment website: https://advancement.wm.edu/come-work-with-us/open-positions/index.php.
The Events Coordinator reports to the Director of Career Development & Professional Engagement Operations, with a dotted line to the Executive Director of Strategic Events, and is responsible for event coordination and support of events and programming for the Office of Career Development & Professional Engagement. The Events Coordinator will work directly with vendors, campus partners, employers, students and the career team as well as colleagues within Advancement to provide pre-planning and onsite management of assigned events. They also assist the Director with office management and general administrative support.
Responsibilities include
- Gathering quotes or proposals
- Managing all aspects of event invitations and registrations, from design and concept of event invitations to managing the electronic collection of RSVPs and fielding questions from invitees
- Assistance with all pre, on-site, and post event management and constituent engagement
- Reporting and analyzing event attendance and other success metrics and tracking this data systematically in the university's CRM system
- Coordinating contracts, services and payments with vendors
- First-line responsibility for communication, problem solving and interaction with key stakeholders
- Coordinating meetings and retreats (calendar management, logistics) and support on-site events
- Process invoices and payments and manage event supply inventory
- Support the Employer Development & Engagement team for all career fairs and recruiting events
- Support the Career Development & Professional Engagement team with Meet Ups, Career Chats, and W&M @ Work Events
Please review and download the full position description for this job on "Featured Job Opportunities" on the University Advancement recruitment website: https://advancement.wm.edu/come-work-with-us/open-positions/index.php.
