What are the responsibilities and job description for the Financial Specialist position at William & Mary?
Position Information
Position Number
00631V
Position Title
Financial Specialist
Employment Category
Full Time Operational
Location
VIMS - Gloucester
Department
121100 Office of Finance
Unit Mission Statement
The mission of William & Mary’s Batten School of Coastal & Marine Sciences & Virginia Institute of Marine Science (VIMS) is to seek and broadly communicate knowledge in marine and coastal science to the Commonwealth of Virginia, the nation, and the world through research, education, and advisory service. The Batten School & VIMS make seminal advances in understanding coastal and marine systems through research and discovery, translate research findings into practical solutions to complex issues of societal importance, and provide new generations of researchers, educators, problem solvers, and managers with an education of unsurpassed quality.
Position Summary
Reporting to the Managing Financial Officer, the Financial Specialist is an entry-level position within the Office of Finance, dedicated to supporting the financial operations of the Institution’s research programs and higher education initiatives. This role involves processing financial transactions, maintaining financial records, and assisting in budget monitoring and reporting for various grants and funding sources. The successful candidate will have a foundational understanding of financial principles, strong analytical skills and the ability to work collaboratively in a dynamic academic and research environment.
Conditions of Employment
This is a Non-Exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act (FLSA). This position may be subject to overtime during high peak times, etc., or as directed and approved by the supervisor.
Essential Designation
No
FLSA
Non-Exempt
Position Restricted?
No, this is a continuing E&G funded position and not term-limited
Position Term
Position Months
Faculty or Staff: 12 month
Required Qualifications
- Bachelor’s degree in Finance, Accounting, Business Administrations or a related field preferred. Equivalent experience may be considered.
- Familiarity with financial software and spreadsheet applications (e.g., Excel), in addition to knowledge of Workday, Banner or other enterprise resource planning (ERP) systems.
- Working knowledge of Commonwealth of VA higher education financial policies and procedures.
- Strong attention to detail and accuracy in financial data entry and reporting.
- Excellent organizational skills with the ability to manage multiple tasks in a fast=paced environment.
- Effective communication skills, both verbal and written, to interact with diverse stakeholders. Ability to work collaboratively within a team while maintaining a high level of professionalism and integrity.
Preferred Qualifications
- Master’s degree in Finance, Accounting, Business Administration, or a related field.
- Experience in financial analysis or accounting within a higher education setting.
- Proficiency in Workday Financials or Banner Finance modules.
- Experience with budget development and management within the Commonwealth of Virginia’s higher education system.
- Experience in developing and implementing financial policies and procedures.
- Experience with grant accounting and management.
- Experience in auditing financial records.
- Advanced Excel skills, including proficiency in complex formulas, pivot tables, and data analysis.
- Strong analytical and problem-solving skills, with the ability to interpret and present financial data effectively.
- Knowledge of Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB).
- Ability to train and mentor others on financial processes and procedures.
- Project management skills.
- Experience using data visualization tools.
Is the position remote work eligible?
Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range
$54,000 - $60,000
Advertised Pay Range Statement
All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
University Salary Range
U09
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none
Job Open Date
04/23/2025
Review Begin Date
Job Close Date
05/06/2025
Open Until Filled
No
Special Application Instructions
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
Salary : $54,000 - $60,000
