What are the responsibilities and job description for the Program and Event Coordinator position at William & Mary?
Position Information
Position Number
H0936W
Position Title
Program and Event Coordinator
Employment Category
Hourly
Location
William & Mary
Department
3Z1000 Asst Provost for Entrepreneurship
Unit Mission Statement
The William & Mary Entrepreneurship Hub is here to educate, inspire, and support students and members of the local community in developing the skills and mindset of an entrepreneur. We view entrepreneurship through the wider lens of entrepreneurial thinking — a highly versatile set of skills and a mindset that is necessary to solve wicked problems.
Position Summary
The Program and Events Coordinator is a dynamic role focused on planning, organizing, and executing Hub events and programs that align with organizational goals. This position involves collaborating with stakeholders, managing logistics, and ensuring exceptional student, alumni, and community partner experiences. The Program Coordinator also supports marketing efforts, builds vendor relationships, and provides documentation and analysis to improve program outcomes
Conditions of Employment
- All hourly employees are subject to the limitations of the Virginia Manpower Control Program and total hours worked may not exceed, on average, 29 hours per week, over the course of a twelve-month period beginning May 1 each year.
- This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
- This is a restricted position, subject to the continued availability of funding.
- This position involves occasional weekend and evening hours.
Essential Designation
No
FLSA
Non-Exempt
Position Restricted?
Yes, the appointment is limited due to funding availability
Position Term
Position Months
Faculty or Staff: 12 month, Staff: 10 month (specify pay period start/end dates)
Required Qualifications
- Excellent organizational and time management skills
- Strong communication and interpersonal skills to interact with diverse stakeholders
- Detail-oriented with the ability to manage multiple tasks simultaneously
- Project management expertise
- Budgetary planning and tracking skills
- Proficiency in marketing and promotional strategies
- Ability to work independently and as part of a team
- Familiarity with event management platforms (eg. Zoom, Eventbrite)
Preferred Qualifications
Is the position remote work eligible?
Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range
$23.44
Advertised Pay Range Statement
This position has an established starting rate.
University Salary Range
U08
Benefits Summary Statement
Our hourly employees enjoy many university benefits such as, participation in a supplemental savings plan for retirement, professional development, and wellness benefits. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. In addition, after completing a year of continuous hourly service and working at least 1,000 hours during the previous 12 months, hourly employees are eligible for holiday pay, PTO and educational assistance. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=hourly
Job Open Date
01/29/2025
Review Begin Date
02/14/2025
Job Close Date
03/02/2025
Open Until Filled
No
Special Application Instructions
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
Salary : $23
