What are the responsibilities and job description for the Data Coordinator position at William Peace University?

Positing Details

Position Information

Position Title : Data Coordinator

Posting Number : WPU0053817

University Information :

William Peace University is a nationally-ranked, award-winning institution located in one of the best cities in the United States in downtown Raleigh, NC. WPU provides a culture that values diversity, fosters an energized team environment, builds on our strengths, promotes creativity and innovation, and encourages inclusiveness, respect, and open communication by leading with our actions. Our mission is to prepare our students for careers in the organizations of tomorrow. The ideal candidate will have the ability to embrace the five core values, mission, and vision of William Peace University. Follow your passion and make an impact at WPU!

Department :

Office of Advancement

Purpose of Department :

The Office of Advancement at William Peace University exists to connect alumni and friends to advance the mission of William Peace University. We are responsible for alumni engagement, creating and sustaining community partnerships, friend-raising and fundraising for annual (operating), capital, and endowment campaigns. Our vision is to cultivate a philanthropic culture among our alumni and friends, fostering pathways of support for WPU to provide vibrant learning experiences for our students.

Summary of Position :

SUMMARY The Data Coordinator is an essential member of the University Advancement team and is responsible for gift processing including receipting and acknowledging gifts. The position also supports the overall administrative duties of the office. The Data Coordinator strives for and facilitates data integrity and data security; assists with advancement reporting; and produces mailing lists for departmental and university-wide use. The Specialist is the office manager, which is the front-facing position of the office and performs administrative duties to support the success of the Vice President and Directors, as well as the overall Advancement Office. This includes producing correspondence, performing budgetary duties, handling mail, managing calendars, and ordering supplies and materials. The position also supports all advancement-related events and programs.

Essential duties and responsibilities :

ESSENTIAL DUTIES AND RESPONSIBILITIES Reporting to the Director of Advancement Services, the individual holding this position is responsible for, but not limited to, the following duties

Support WPU and University Advancement strategies in all activities and assist the department to plan, organize, and implement annual departmental goals and objectives.
Perform gift entry and processing including gift log, copying, batch reviews, gift entry for gifts of cash, check, credit card, online, matching gifts (including follow up), in-kind, wired funds and pledges.
Enter information and maintain information in the donor / alumni database, currently Raiser's Edge (RE)
Complete the receipt process and acknowledgement to donors to support the overall donor stewardship plan.
Ensure that the processing, tracking, reporting and acknowledgement of donations are accessible and performed in accurate and timely fashion.
Produce giving reports (weekly, monthly, quarterly) and various customized reports as requested for Office of Advancement purposes.
Support the Office of Advancement in executing fundraising strategies and campaigns to meet the financial goals of the Advancement Office
Assist in writing and standardizing Advancement Services operating procedures and policies.
Create, and compile statistical data and reports.
Interface with finance office regarding gift entry, gift posting, gift updates, and gift restrictions
Track gift agreements and stewardship information as gifts are received from donors and organize data from a variety of sources (donor gift information, scholarship awards, and financial data on endowed funds) to ensure accurate reporting.
Assist with maintaining and updating information in advancement database, following departmental procedures.
Manage a variety of technology platforms and CRM systems to complete certain projects; these platforms may include Raiser's Edge, AlumniFinder, and AlumniConnect.
Manage data integration between Raiser's Edge and Alumni Connect
Assist with the preparation and management of mailings, query list requests, and reports.
Produce targeted mailing lists for communications, solicitations, invitations, etc., for University Advancement staff.
Participate in budget planning; make purchases; pay invoices; and reconcile accounts.
Record RSVPs, assists with meeting preparation (nametags, agendas, materials, guest lists, etc.)
Support the VP and Directors in Board (BOT, Foundation, Alumni, Parent) management of including administrative tasks.
Work with the Director of Annual Giving and Alumni Engagement to manage alumni engagement and event management data.
Support the overall fundraising and stewardship efforts of the Advancement Office.
Participate in other university events and stewardship-related activities such as goal setting, calendar planning, volunteer identification and development, donor relations, database updates and other projects as assigned.
Effectively work with a diverse population of employees, students, donors, vendors, visitors, and guests
Perform other job-related duties and projects assigned.

KNOWLEDGE, SKILLS, and ABILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability needed in order to perform the duties of the position, including the ability to retain on the job learned skills and abilities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to gather data, compile information, and prepare reports.

Ability to maintain accurate and timely data.

Ability to communicate effectively, both orally and in writing

Ability to analyze and solve problems.

Ability to multi-task, set priorities, and remain focused and calm under pressure.

Skill in public relations

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to detect and read a computer screen and printed material with or without vision aids; close vision, peripheral vision, depth perception, and ability to adjust focus.

Ability to move and transport 5 pounds regularly and up to 25 pounds occasionally.

Ability to operate office equipment such as a calculator, computer, copy machine, printer, etc.

Ability to communicate in audible tones so that others understand clearly, adjusting volume and pace as required.

Frequently is required to move and remain in a stationary position at least 50% of the time.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While a hybrid work schedule may be available on occasion, most work will be done on-site and in-person as business needs dictate.

The position functions in an office environment with low to moderate noise levels and frequent interruptions.

Minimum Qualifications :

QUALIFICATIONS Candidates who apply within established recruitment dates are required to meet the minimum qualifications to be considered for employment. Minimum qualifications are the absolute smallest amount of experience and education that provide the ability to determine if the candidate could potentially perform well in the position. Preferred are the qualifications that enable a candidate to potentially excel in the position.

Minimum Qualifications

Bachelor's degree in related field with one year of relevant experience in higher education, non-profit, or other similar entity; experience in database support, data processing or data entry; excellent computer skills including Microsoft Office Suite (Word, Excel, PowerPoint).

Must be well-organized with attention to detail, results oriented, facts driven, a team player, and possess a positive attitude,

Must have excellent listening skills and the ability to manage multiple projects simultaneously.

Preferred Qualifications :

Preferred Qualifications

Intermediate or advanced experience in MS Office Suite (Word, Excel, Power Point); publishing software (Adobe suite) is a plus, Prefer experience in Raiser's Edge, will consider similar CRM (alumni) database maintenance and reporting experience.

Hours per week :

40 hours, 12-month duration

Job Posting Date : 01 / 10 / 2025

Priority Deadline : 01 / 22 / 2025

Priority Deadline Information :

Priority consideration will be given to applications received by the Priority Date; however, applications will be accepted until the position is filled.

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