What are the responsibilities and job description for the Building Secretary position at William Penn School District?
Position Title : Building Secretary
Position Location :
Penn Wood High School
Bargaining Unit :
William Penn Educational Support Personnel Association - 12 month
Effective Date : March 3, 2025
Job description last updated : 12 / 10 / 2024
Position Summary : The ideal candidate will support the District's mission and vision and will have the primary responsibility of providing routine secretarial support to the school and assisting in coordinating and overseeing the day-to-day operations of school functions and priorities. The Building Secretary will communicate information to relevant parties and engage in routine problem solving, material acquisition and record keeping. Finally, the Building Secretary acts as a liaison between students, parents, staff, and appropriate agencies.
District Summary
The William Penn School District is located in southeastern Delaware County and serves approximately 5,000 students who reside in Aldan, Colwyn, Darby, East Lansdowne, Lansdowne, and Yeadon Boroughs. We share a collective vision to educate, nurture and empower all students to become career and / or college ready.
Key Responsibilities & Essential Duties :
- Manage teacher coverage schedule and payroll
- Manage staff timesheets
- Manage facilities work orders
- Manage Office / Teacher supplies; review and process requisitions; generate and submit purchase orders; and monitor and track payment of invoices
- Types, prepares, and distributes records, reports, and correspondence related to school functions
- Answers routine phone inquiries, routes calls and disseminates messages appropriately
- Greets public, vendors, and staff as required, responds to routine questions and routes others to the appropriate staff / administrator as necessary
- Takes and disseminates messages for Administrator as required
- Maintains accurate files, records, and reports for school
- Sorts and routes U.S. mail, inter-district mail, and materials to the appropriate person
- Coordinates appointments for administrators / department as needed
- Effectively operates all office machinery / technology tools and troubleshoots routine problems
- Manage bell schedule
- Organizing and maintaining working papers
- Graduation Committee
- Completes other related responsibilities delegated by the principal
Knowledge, Skills & Abilities :
Required Qualifications :
Pre-employment Paperwork Requirements :
Working Conditions & Physical Requirements :
Level of Compensation : $15.68 - $17.44 per / hr
Disclaimer :
The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principal functions of this job, the scope of responsibility, and the level of knowledge and skills typically required, but should not be considered an all-inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.
All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability, or veteran status.
Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include and are not intended to include, every possible activity and task performed by every specific employee.
Salary : $16 - $17
