What are the responsibilities and job description for the Field Office Administrator I/II/III position at Williams Companies?
Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.
Do something that means something at Williams. This isn’t just a job - it’s an opportunity to explore and discover your passion with coworkers who become friends and mentors who push you to be your best self in and out of the office. At Williams, we make clean energy happen. And you can too, so bring your energy to ours!
The Field Office Administrator III is responsible for supporting a particular region, performing administrative functions in areas of contract administration, procurement and payables, inventory, cross area support, budgeting and forecasting, metrics, training and support activities and compliance. The ability to learn quickly and thrive in a team environment are keys to success!
Your work will challenge you, and with our Core Values to guide you, you’ll quickly learn and grow with us.
Day in the Life
In this role, you will support the operations and maintenance of one of Williams’ largest installations of horsepower and power distribution equipment. Operators at New Albany will gain valuable skills in the operation and maintenance of gas turbines, high-speed reciprocating engines, medium voltage generators, power distribution systems, environmental controls, and station distributed control systems.
For a Field Office Administrator III
Responsibilities/Expectations:
- Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
- Evaluates department needs, reviews vendor costs, discounts and contracts
- Participates in budgeting/forecasting activities including invoice processing, accruing for purchases, reviewing budgets and making coding corrects as needed, and reviewing budget and costs regularly with leadership and financial partner
- Reviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costs
- Responds to standard requests from our internal/external customers in a timely and efficient manner
- Compiles reports, analysis and drawings from data given from a variety of sources
- Monitors cost responsibility reports and works to correct discrepancies
- Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
- Handles fleet coordination, including vehicle orders, dealership communication and repairs
- Other duties as assigned
Education/Years of Experience:
- Required: High school diploma or GED; a minimum three (3) years’ experience in general office clerical/administrative support
Other Requirements:
- Strong verbal and written communication skills
- Proficiency in Microsoft Office Applications and PC skills
- Serves as a quick learner with the ability to work in a fast-paced team environment
- Ability to be a strong teammate who can build collaborative and positive partnerships with others
For a Field Office Administrator II
Responsibilities/Expectations:
- Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
- Evaluates department needs, reviews vendor costs, discounts and contracts
- Reviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costs
- Responds to standard requests from our internal/external customers in a timely and efficient manner
- Compiles reports, analysis and drawings from data given from a variety of sources
- Monitors cost responsibility reports and works to correct discrepancies
- Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
- Handles fleet coordination, including vehicle orders, dealership communication and repairs
- Other duties as assigned
Education/Years of Experience:
- Required: High school diploma or GED; a minimum one (1) year experience in general office clerical/administrative support
Other Requirements:
- Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
- Strong verbal and written communication skills
- Needs proficient knowledge of Microsoft Office Application and PC skills
- Serves as a quick learner who can work in a fast-paced team environment
- Must be a strong teammate who can build collaborative and positive partnerships with others
For a Field Office Administrator I
Responsibilities/Expectations:
- Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
- Evaluates department needs, reviews vendor costs, discounts and contracts
- Responds to standard requests from our internal/external customers in a timely and efficient manner
- Creates monthly or periodic reports, spreadsheets and other reference materials
- Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
- Handles fleet coordination, including vehicle orders, dealership communication and repairs
- Other duties as assigned
Education/Years of Experience:
- Required: High school diploma or GED; minimum six (6) months proven experience
- Preferred: A minimum of two (2) years experience in general office clerical /administrative work and office applications
Other Requirements:
- Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
- Strong verbal and written communication skills
- Proficiency in Microsoft Office Applications and PC skills
- Is a quick learner who can work in a fast-paced team environment
- Ability to be a strong teammate who can build collaborative and positive partnerships with others
- Ability to maintain confidentiality with sensitive information
#LI-RS1
Why Choose Williams?
We are committed to providing our employees with competitive compensation and benefits as part of your Total Rewards package to help protect your current and future physical, emotional, and financial health. We generally offer health benefit programs to our employees and their families that are competitive and flexible enough to meet your needs, and retirement benefits to allow you to invest now for financial security when you retire. With rich learning and development programming and a high internal mobility rate, you are not just applying to a job with Williams; you are embarking on an exciting career!
- Competitive compensation
- Annual incentive program
- Hybrid work model - one work from home day each week for most office-based roles
- Flexible work schedule for most field-based roles
- 401(k) with company matching contribution and a fixed annual company contribution
- Comprehensive medical, dental, and vision benefits
- Generous company-paid life insurance and disability benefits
- A consumer-driven health plan option with the potential for a generous company contribution to a Health Savings Account
- Healthcare and Dependent Care Flexible Spending Accounts
- Paid time off, including floating and company holidays
- Wellness Program with annual rewards
- Employee stock purchase plan
- Robust employee learning and development
- High internal mobility (we promote from within)
- Parental leave (we provide up to 6 weeks for each parent)
- Fertility coverage and adoption benefits
- Domestic partner benefits
- Educational reimbursement
- Non-profit donation matching contributions and time off to volunteer
- Employee resource groups
- Employee assistance programs
- Technology to make our work more productive and collaborative
- Regular employee engagement surveys and feedback processes
Williams has a long history of making a significant difference in the communities where we live and work, and we strive to cultivate an environment of employee inclusion, innovation and passion that values all voices and opinions. We help each other succeed and great things happen when people from a diverse set of backgrounds come together. Together, we make clean energy happen.
Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.
For more information, please visit
https://www.williams.com/careers/total-rewards/
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Education Requirements:
Skill Requirements:
Competency Requirements:
Collaborates, Customer focus (3 - Meets Expectations), Drives results (3 - Meets Expectations), Ensures accountability (3 - Meets Expectations), Instills trust (3 - Meets Expectations)
