Word Processor (Data Entry) - Hiring Immediately

Williams Homes is a privately held homebuilder based in Southern California. Williams Homes was founded in 1997 and built on the principles of integrity, trust, and partnership. Over the past 10 years Williams Homes has been consistently entering new markets such as Central Coast, CA, Montana, Idaho, Texas and this year Sacramento, CA and the High Desert, CA. An advantage of being a nimble and entrepreneurial family-owned company with our size and resources is that we can be in various markets. It's Williams Homes love for building that has resulted in the successful creation and delivery of numerous homes and new home communities, while making the American dream a reality.

We believe that home building is and always will be a fundamentally great business. Lance and Sadie Williams are committed to the long-term success of the company and to the employees. The most important assets in our company are the people that come to work at Williams Homes every day. Williams Homes has a culture where WE ARE Williams Homes and work as a united team. We celebrate successes together and we work thru losses together. Becoming a Williams Homes employee, means becoming a Williams Homes family member.

Williams Homes is currently building near the ocean, in wine country, in the mountains, and in all places beautiful. Come join the Williams Homes family and help us build the American dream near you.

THIS POSITION IS LOCATED IN OUR SANTA CLARITA, CA HEADQUARTERS / SOCAL DIVSION OFFICE. THIS IS NOT REMOTE.

SUMMARY / OBJECTIVE :

Performs a wide variety of administrative functions, to support the day-to-day operations of the Accounting Department. Detail-oriented and motivated individual to assist with processing accounts payable transactions and managing vendor relationships.

ESSENTIAL JOB DUTIES :

• Answer, screen, and direct phone calls.
• Sort and process mail.
• Record, track, and distribute incoming checks.
• Process accounts payable transactions, including reviewing backup documents, invoice entry, coding, and payment processing in a timely and accurate manner.
• Match invoices to purchase orders and send for verification and payment approval.
• Resolve discrepancies with vendors and internal departments to ensure invoice accuracy.
• Assist with preparing checks, electronic payments, and expense reimbursements.
• Maintain accurate and organized vendor records, including preliminary lien notices and W-9 forms.
• Monitor and manage the AP email inbox, responding to vendor inquiries professionally and promptly.
• Ensure adherence to company policies and industry standards in all transactions and processes.
• Support the accounting team with other duties as needed, contributing to a collaborative team environment.

EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES :

High School diploma required; Some administrative experience required.

Prior experience in an accounting setting is beneficial but not required.

Strong computer aptitude to include MS Office Suite.

Knowledge of administrative and clerical procedures and systems such as word processing, managing files, records, other office procedures and terminology.

Excellent customer service mindset.

Ideal candidates will be personable, approachable, self-starter, creative, detail oriented with solid organizational, time management and follow up skills, with a can-do attitude.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Able to sit, stand, stoop and bend throughout the day. Able to lift up to 20lbs on a semi-consistent basis.

Williams Homes, Inc. is not accepting unsolicited assistance from search / recruiting firms for this position. Please, no phone calls or emails. All submissions by search / recruiting firms to any employee at Williams Homes whether via email, Internet, phone call, or any form and / or method without a valid written agreement in place for this position will be deemed the sole property of Williams Homes. No fees will be paid in the event the candidate is hired by Williams Homes as a result of the referral.

Compensation details : 22-25 Hourly Wage

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