What are the responsibilities and job description for the Accounts Payable/ Expense Associate position at Williams Lea LLC?
Position summary
The Accounts Payable / Expense Associate will be responsible for all aspects of cash payments.Ensures the efficient, accurate, and timely processing of payables in accordance with established guidelines and procedures.
Job qualifications
High school diploma or equivalent required.Associate Degree or advanced degree preferred.
1-2 years of related financial experience in a professional service organization; legal, banking or large corporate environment experience preferred.
Prior knowledge of financial systems, i.e., Aderant Expert, Chrome River, Elite, Concur or any other comparable financial system preferred
Must be proficient in MS Office and spreadsheet software applications
Proven customer service skills required to create, maintain and enhance client relationships
Excellent organizational skills and ability to manage multiple assignments simultaneously
Ability to maintain confidentiality of sensitive materials / documents
Attention to detail, time management and problem-solving skills
Strong written and verbal communication skills necessary
Ability to maintain professional composure when working with immediate deadlines
Ability to work both independently and collaboratively as part of a team
Ability to work in a fast-paced environment
Customer service experience
Supervision
Number and title(s) of direct reports (if any) : N / A
Received : Financial Support Service Manager, Financial Support Services Supervisor, Account Manager, or Account Supervisor
Job relationships
Internal : This position works closely with WL Office Services leadership teams and Financial Support Services teams
External : Client’s finance team, vendors
Job duties
denotes an “essential function”)
Prepares financial reports by collecting, analyzing, and summarizing account information and trends
Maintains accounting ledgers by posting account transactions
Verifies accounts by reconciling statements and transactions
Resolves account discrepancies by investigating documentation, issuing stop payments, payments, or adjustments
Maintains financial security by following internal accounting controls
Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment
Create, process, and / or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted / received
Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and / or obtaining correct documentation and / or approvals
Review requests for compliance with policies and / or procedures; escalate concerns to supervisor
Use established procedures, standards and formats to complete expense processing requests to client satisfaction
Responsible for setting up new vendors
Responsible for all vendor maintenance
Performs audit functions for all invoices and any expenses above the firms designated threshold amounts
Monitor and ensure purchase orders are adjusted timely and accurately
Prepares, posts, verifies and records payments and transactions.
Create and maintain required spreadsheets to track / monitor various functions as needed.
Contributes to team effort by accomplishing related results as needed
Assists client personnel in resolving Accounts Payable issues
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