What are the responsibilities and job description for the Administrative Associate for Business Intake/Conflicts - Mon - Fri 9am-6pm position at Williams Lea?
Williams Lea is hiring for an Administrative Associate for Business
Intake/Conflicts for our Columbus, OH office to work Monday to Friday 9:00 am to 6:00 pm!
Pay: $19.00 - $20.00/hour
Benefits:
- Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
- 401k Retirement Savings Plan Including Employer Match
- Paid Time Off (PTO)
- Life Insurance
- Paid Parental Leave
- Short-term & Long-term Disability
- Healthcare & Dependent Care Flexible Spending Accounts
- Domestic Partner Coverage
- Commuter Benefits
- Legal Assistance
- Employee Assistance Program (EAP)
- Access to on-site Gym and Café (Columbus only)
- Company Provided Parking {ONLY FOR COLUMBUS/WHEELING}
- {ADDITIONAL BENEFITS PER MANAGER}
- Additional Employee Perks and Discounts
The Business Intake & Conflicts Administrative Assistant is a member of the Williams Lea team delivering exceptional customer service to our global legal client by supporting the Business Intake Conflicts department. This position conducts research and performs analysis to ensure that engagement and waiver letters and client policy documents are properly identified and stored in the online Client Relationship Library (CRL) for prompt and accurate retrieval by Firm attorneys and staff. Provides assistance to client attorneys and employees with accessing and retrieving documents.
Essential Functions:
- Analyzes client relationship documents for scope of work, parties and terms of business
- Corresponds with attorneys and secretaries for more information/clarification as needed
- Follows-up to obtain documents after matter opening by reviewing tasks in client database system for the collection of all outstanding waiver and engagement letters
- Processes documents directed to the Waivers and Engagement Letters Inbox
- Responds to requests from attorneys and staff for documents and how to retrieve them
Qualifications
Education/Training/Certifications:
- Associate’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
Professional Experience:
- Minimum of two years of related experience, preferred
- Prior experience working in a professional services or law firm setting, preferred
Technical Skills:
- Proficiency in Microsoft Office products, required
- Knowledge of law firm business intake processes, preferred
Performance Traits:
- Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm
- Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
- Ability to work under pressure, meet deadlines with shifting priorities
- Must be a self-starter with a high level of initiative
- Strong customer service skills, able to anticipate needs
- Strong attention to detail, organizational skills and the ability to handle multiple projects
- Maintains confidentiality and exercises discretion
- Exercises solid strategic thinking and problem-solving skills
Who we are: In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.
Our 5,200 talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.
We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.
It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.
Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.
#piq
Salary : $19 - $20
