Williams Lea is hiring for a Senior Manager, Legal Word Processing & Administrative Operations for our New York City office to work Monday to Friday 9 : 00 am to 6 : 00 pm!
Pay : $120,000 to $150,000 annually
Benefits :
- Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
- 401k Retirement Savings Plan Including Employer Match
- Paid Time Off (PTO)
- Life Insurance
- Paid Parental Leave
- Short-term & Long-term Disability
- Healthcare & Dependent Care Flexible Spending Accounts
- Domestic Partner Coverage
- Commuter Benefits
- Legal Assistance
- Employee Assistance Program (EAP)
- Additional Employee Perks and Discounts
The Senior Account Manager is an operations leader who will communicate a vision for how Williams Lea best serves our clients across national or multiple service offerings, and who empowers and enables their team to bring that vision to life. The role focuses on executing service delivery, delivering operational excellence, implementing optimized cost to serve models, applying continuous improvement initiatives, and team growth and development.
Job qualifications
A Bachelor’s degree or equivalent experience is requiredOver 6 years’ experience and a proven track record of being a recognized leader and manager of people in a customer service intensive environmentDemonstrated record implementing solutions that have resolved poor client, service or contract performance or difficult situations, or have improved or sustained satisfactory contract performanceExcellent client service skills with a service-minded approach toward the clientProven experience in the delivery and management of complex or multi-service solutions for clientsMinimum of four years of successful financial management; demonstrated record of managing day-to-day and strategic decisions that impact P&LAble to make independent financial decisions for scope of responsibilityMinimum of four years people management experience supporting employee lifecycle from onboarding to offboarding; use of manager self-service systems and experience with centralized HR functionsAble to foster a team culture of high performance and continuous improvement that values learning and a commitment to quality, with an emphasis on client satisfactionAttention to detail with demonstrated organizational skillsMust be able to meet deadlines and complete all projects in a timely mannerAble to handle sensitive and / or confidential documents and informationAble to make independent decisions that conform to business needs and policyMust be able to interact effectively with multi-functional and diverse backgroundsAble to work in a fast-paced environmentMust be self-motivated with positive can-do attitudeIntermediate to expert level Microsoft Office skillsetJob duties
denotes an “essential function”)Oversee contracted operation(s) to ensure needs of the contract and client are met while addressing needs of employeesPeople Leadership – develop a highly functioning client teamResponsible for full employee lifecycle of direct and indirect reports including, but not limited to interviewing and hiring; onboarding and induction; on-the-job training; professional learning, development, and growth; performance management including reviews and goal setting; talent management including succession planning for key roles; off-boarding managementEnsure direct and indirect reports understand and are compliant with company and client policies, service level agreements (SLAs) and expected quality of work, utilizing corrective action when necessaryEngage in regular and consistent communication with employees, hold regular team meetings and individual (1 : 1) meetings to ensure open lines of communication for company and client information, as well as to discuss clear expectations, performance and progress against goals and developmentFoster cross-training and a sense of team work to optimize client service deliveryOperational Leadership – ensure account meet or exceed client expectationsEstablish, execute, and sustain quality service delivery through standard operating procedures, account planning, and achieving agreed-upon metrics and goals to ensure client satisfaction and exceptional employee performanceEnsure Engage is implemented and utilized by team according to best practicesUnderstand how Engage operates, the data it requires and generates.Utilize Engage output for client reporting at an expert level and use data to manage team, workflow, quality and individual performanceDrive continuous improvement; keep client and manager informed of significant and potential issues, and communicate proposed solutions or processes that will avoid future or other potential issues; timely resolve issues escalated by the clientManage staffing and workflow volumes; use workflow management system to justify headcount based on work volumes and allocate staffing resources by shift or service line accordinglyFinancial and Contractual ManagementReview monthly P&L and submit necessary changes to financial analystReview all labor allocations; manage over-time and time-off to avoid non-billable chargesCreate and distribute monthly invoice, ensuring it meets contractual requirementsParticipate in the budget process; ensure all operational processes are managed to timeline and budgetCustomer & Account Leadership –Manage relationships with clients by ensuring a high level of customer satisfactionCreate and present monthly Client Service Review (CSR); reflect on data presented and be prepared to discuss ideas for process improvement and benefits to the client to support informed decision-makingSolicit feedback from clients (client outreach) regularlyEducate clients on Williams Lea services already provided and those available through strong sense of the client’s business and the impact our services may have on their successIdentify opportunities for account growth, new services, resolutions to client challenges through communication with clients / end-users – escalate opportunities to managerOtherParticipate or lead due diligence, implementation (people, process, technology) for new business within own client account(s); participate on other or new client accountsAdhere to Williams Lea policies in addition to client site policiesWho we are : In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years.
Our 5,200 talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments.
We’re always progressing. Connecting technology with expertise and strong processes to transform support services. As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.
It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic / civil partnership status, disability, veteran status, genetic information, or any other basis protected by law.
Williams Lea is a drug-free workplace and performs pre-employment substance abuse testing.
Salary : $120,000 - $150,000
