E-Billing Specialist

Job Description

Job Description

The E-Billing Specialist is responsible for processing all the Firm’s E-billing set-ups, electronic invoicing, maintenance of client compliance requirements, and AR follow-up. This role will require full knowledge and understanding of third-party vendor sites, accounting software, and client billing guidelines. This position will also assist in coordinating technology functions, upgrades, and enhancements as it relates to ebilling platforms and accounting processes. This candidate will possess strong analytical acumen and superior customer service.

Essential Duties / Responsibilities :

• Processes electronically billed invoices for specific attorneys or clients as assigned.
• Responsible for new and existing client migration to electronic billing for all vendor third-party sites and Aderant, Billblast.
• Monitors invoice validation, approval, reductions, and rejections of e-billed invoices to ensure full payment of invoices. Performs appeals and corrections, as necessary.
• Responsible for updating e-billing data, such as budgets, rates, timekeepers, and disbursement mapping.
• Responsible for the administration of all electronic billing clients and vendors, including documentation, training, analysis, reporting, and security.
• Assists with implementation of enhancements and troubleshoots electronic billing issues.
• Communicates e-billing guidelines and updates to the billing team and ensures compliance with all e-billing guidelines.
• Provide billing services on a project-oriented basis as requested by the Billing Manager.
• Collaborate with attorneys and staff to provide solutions regarding time entry, billing, and cost recovery.
• Assist the Firm with an accelerated billing cycle to include timely processing and distribution of prebill and preparation of final invoices.
• Perform adjustments to time and cost entries in accordance with the Firm’s business rules as well as the client’s engagement agreement.
• Assists collection team with follow-up on aged invoices submitted electronically, including research of short-paid invoices.
• Performs other duties as assigned.

Job Qualifications (Education, Experience and Certification) :

Williams Mullen is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, national origin, religion, creed, medical condition including pregnancy, disability, genetic information, gender identity and expression, marriage or parental status, sexual orientation, or Veteran’s status.