What are the responsibilities and job description for the Receptionist/Office Assistant-Part-Time position at Williamsburg James City School District?
This is a part-time, 3.5 hour per day, 11 month position.
Maintains accurate flow of telephone calls, mail, and visitors to the main office location.
DUTIES AND RESPONSIBILITIES
Answers phone calls received through a telephone console, inquires the purpose of the call and routes call to requested or otherwise appropriate destination. Records messages for individuals as required and maintains related records.
Greets visitors in reception area, ascertains the purpose or nature of their visit and directs them to proper destination. Establishes and maintains harmonious working relationships with the public, parents, school personnel, and other visitors and creates atmosphere of friendliness, courtesy, and patience.
Sorts and assists in the distribution of mail on a daily basis. Sends U.P.S. packages and maintains a log of packages being shipped. Stamps bulk mailing and delivers to the Post Office.
Performs a variety of typing and clerical work as assigned. Operates office-related equipment and machines, such as copier and mailing machine. Performs light typing such as weekly newsletter and work for school staff requiring typing as appropriate. Places phone calls for teachers. Calls students for Assistant Principal regarding written referrals.
Performs related duties as required.
SUPERVISION EXERCISED
Monitors the behavior of students in the reception area.
SUPERVISION RECEIVED
Performs duties under the general supervision of the Principal and/or Assistant Principal, who provides guidance, directions, and instructions on a periodic basis.
CONDITIONS OF WORK
Busy office atmosphere, frequent interruptions. Requires ability to be polite at all times.
QUALIFICATION REQUIRED
Possession of high school diploma or GED certificate.
Some office clerical or receptionist experience preferred.
Excellent interpersonal skills.
Ability to prioritize work.
Ability to communicate well, both orally and in writing.
ESSENTIAL DUTIES AND RESPONSIBLITIES
Ability to sit for prolonged periods of time.
Ability to speak clearly and concisely.
Ability to relate well to the public and students.
