What are the responsibilities and job description for the Training Specialist - Elections position at Williamson County?
Reporting directly to the Field Supervisor, responsible for assisting with the training of election poll workers which includes giving presentations, creating and maintaining in-person and online training programs and other materials, and producing videos.
- Works in conjunction with the Field Supervisor to conduct training classes for all poll workers prior to each election; classes include oral presentations and hands-on equipment training
- Assists with writing, producing, and printing training materials for utilization in training election staff and poll workers
- Conducts trainings and maintains appropriate records for Volunteer Deputy Voter Registrars using State prescribed training curriculum
- Coordinates information from warehouse operations, voter registration, Texas Election Code, Field Supervisor, and Elections Administrator to ensure all training information is current, accurate, and easy to comprehend
- Works with vendors to maintain, edit, and monitor online training program
- Coordinates logistics for classroom training including room reservations, supply delivery and pickup, and room set-up and breakdown
- Enters classes, assigns participants, and prints rosters
- Assists the Field Supervisor and Operations Supervisor with design and modification of election forms and pre-election material preparation
- Assists voters and the general public with questions and assists staff/poll workers with voter registration questions during elections utilizing applicable systems
- Assists voters and staff/poll workers operate voting equipment
- Serves as a primary contact for the election Judge’s hotline and assists with complex issues from elections judges and staff
- Communicates frequently via telephone, e-mail, and in person with poll workers and the public
- Monitors multiple departmental email accounts related to training
- Cross-trains with office staff in other areas to ensure continuity of departmental operations
- Attends all meetings and trainings, as required
- Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
- Reports directly to – Field Supervisor
- Direct Reports – No
PHYSICAL DEMANDS
- Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing, and occasional lifting/carrying (up to 45 lb.)
ENVIRONMENTAL FACTORS
- Work is primarily indoors in an air-conditioned environment
IRREGULAR HOURS
- Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
- May be deemed essential personnel in the event of an emergency
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
- Associate degree in Government, Public Administration, Business Administration, Communications, or a related field and one (1) year of experience working in a training capacity including, curriculum production, database management, and customer service; OR an equivalent combination of education or experience
- Working knowledge of video editing software and learning management platforms
- Working knowledge of Microsoft Office Suite
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
- Valid driver’s license
PREFERRED QUALIFICATIONS
- Bachelor’s degree in Government, Public Administration, Business Administration, Communications, or a related field
- Prior experience working in Elections and/or public-sector environment
- Prior experience training large, diverse groups people
- Registered Election Official (REO) certification within two (2) years of employment
- Certified Election/Registration Administrator (CERA) within five (5) years of employment
EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
- Criminal background check: Yes
- Motor Vehicle Record check: No
- Drug screening: No
- Physical exam: No
- Psychological exam: No
- Additional: N/A
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Salary : $43,619 - $48,126
