What are the responsibilities and job description for the Producing Assistant position at Williamstown Theatre Festival?
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Job Type
Full-time
Description
POSITION: Producing Assistant
CLASSIFICATION: Full-Time, Seasonal
STATUS: Non-Exempt
REPORTS TO: Producer
SUPERVISES: N/A
LOCATION: Position requires relocating to Williamstown, MA from June - August, during which housing is provided.
COMPENSATION: $18/hour
HIRING TIMELINE: Applications to be accepted until position is filled, with a priority application deadline of March 24, 2025. Application review and interviews to be conducted starting the final week of March with an anticipated start date of June 21st, 2025.
Job Summary
The Williamstown Theatre Festival, renowned for its commitment to artistic excellence, is seeking a skilled and passionate Producing Assistant for the 2025 Season. Reporting to the Producer, this role is integral to the producing team and the success of all festival programming. This is a seasonal position to start in June on site in Williamstown, MA.
Primary Responsibilities And Expectations
About Williamstown Theatre Festival
After seven decades of helping to shape the American theater, Williamstown Theatre Festival is bringing emerging and professional artists together in the Berkshires to create a thrilling summer festival that expands the expression of theater and its essential role in society. The Festival will continue to produce the world premiere plays and musicals and bold new revivals that it’s come to be known for, while expanding into other forms of theatrical expression that brings many art forms together in exciting and innovative ways.
Williamstown Theatre Festival has always been, and continues to be, a creative hothouse for established and emerging artists and their work. More than 75 productions have transferred from the Festival to other regional theaters, Off-Broadway, and Broadway, with many productions being adapted for television and film. Thousands of actors, writers, designers, directors, and aspiring theater professionals from all fields that have come through the Festival to challenge themselves and their craft have gone on to prominence and recognition on Broadway, in Hollywood and beyond. Learn more at wtfestival.org.
Working and Living in Williamstown
Williamstown Theatre Festival’s season takes place on the beautiful campus of Williams College in Williamstown, MA with backdrops of the Berkshire, Green, and Taconic mountain ranges. Williamstown, MA (estimated pop. 7,813) is located in Berkshire County (estimated pop. 128,657) in Western Massachusetts and is an hour’s drive from Albany, NY and 30 minutes from Pittsfield, MA.
The Williams College campus and the 62’ Center for Theatre and Dance are within walking distance of Spring Street, which has several restaurants with dine-in and takeout options, a coffee shop, an ice cream shop, an independent movie theater, and several stores. The nearest grocery store is a 10-minute drive from campus and not within walking distance. Having a personal vehicle does provide more flexibility in grocery-shopping and expands dining and activities options. For those who bring vehicles, parking is free at designated locations on Williams campus with a parking pass. For a list of all the things to do and see in Williamstown and the Northern Berkshires, visit DestinationWilliamstown.org.
All seasonal staff are provided housing free of charge on campus at Williams College. Housing is dorm-style with private bedrooms and shared common areas, including bathroom and kitchen. Williams College housing is not air-conditioned. Weather ranges from evenings on the cooler side but can also be quite warm with temperatures in the 90s with high humidity.
We acknowledge that Williamstown Theatre Festival is a Predominantly White Institution (PWI) located in a county that is 91% white, according to the US Census Bureau. We are actively engaged in the work of becoming a more equitable, diverse, inclusive, accessible, anti-racist, and anti-oppressive institution that not only welcomes BIPOC artists and staff but nurtures an environment that allows everyone to thrive. More specific actions on these efforts can be found in our Progress Report on our website: https://wtfestival.org/work-learn/.
Williamstown Theatre Festival is committed to telling diverse stories and to fostering an inclusive environment both onstage and off. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. We believe that opportunity, access, resources, and rewards should be available to and for the benefit of all. Therefore, WTF is an equal opportunity employer, and all qualified applicants shall be afforded equal employment opportunities without discrimination because of race, color, religion, sexual orientation, national origin, age, sex/gender (including pregnancy and gender identity), disability, military status, veteran status, marital status, familial status, ancestry, genetics, or any other class or characteristic protected by federal, state or local law. Candidates from populations underrepresented in the theater field are strongly encouraged to apply
Salary Description
$18/hour
Job Type
Full-time
Description
POSITION: Producing Assistant
CLASSIFICATION: Full-Time, Seasonal
STATUS: Non-Exempt
REPORTS TO: Producer
SUPERVISES: N/A
LOCATION: Position requires relocating to Williamstown, MA from June - August, during which housing is provided.
COMPENSATION: $18/hour
HIRING TIMELINE: Applications to be accepted until position is filled, with a priority application deadline of March 24, 2025. Application review and interviews to be conducted starting the final week of March with an anticipated start date of June 21st, 2025.
Job Summary
The Williamstown Theatre Festival, renowned for its commitment to artistic excellence, is seeking a skilled and passionate Producing Assistant for the 2025 Season. Reporting to the Producer, this role is integral to the producing team and the success of all festival programming. This is a seasonal position to start in June on site in Williamstown, MA.
Primary Responsibilities And Expectations
- Assistant Line Produce the summer season, including:
- Working on contracts
- Tracking budgets
- Helping to coordinate with Company Management, Business, Marketing, and Production departments to ensure information is shared, timelines and deadlines are clear, and all are working towards shared goals
- Help to communicate with all technical departments to ensure that the production needs are met in a timely and safe manner, and within the allotted budget
- Provide support for rehearsals, including but not limited to: assisting with supply ordering, printing, coordinating rehearsal room needs with the Production office, etc.
- Collaborate with the Marketing team to gather assets for programs or printed materials and to ensure materials are reviewed and approved by relevant artists and staff
- Provide contracting and administrative support to Creative Development programming (new work reading series, workshops, and residencies)
- Support line producing of workshops, residencies, and special events as needed
- Assist Producer in adhering to union agreements, including necessary reporting, tracking, and documentation
- Partake in season planning and debrief meetings and create documentation of notes that will better serve the position and producing department this summer and for the future.
- Embrace the Festival’s commitment to EDIA and Anti-Racism by actively participating in and encouraging behaviors among staff members that exemplify respect; interrupting microaggressions and other behaviors that hinder our EDIA and Anti-Racism efforts; engaging in the diversification of the workforce; demonstrating a degree of cultural competency that encourages healthy relationships with all company members
- Adhering to all Festival safety protocols
- Assist in the load-in and load-out of campus spaces, including offices and workspaces, equipment counting, and off-season storage, as needed
- An essential function of this job is in-person work in Williamstown, MA.
- The Williamstown Theatre Festival does not require a specific number of years of experience or have a minimum for educational credentials.
- Experience working in theater and on theatrical productions/live events, be that in educational spaces, professionally, or elsewhere
- Knowledge of and/or desire to learn various facets of producing and supporting creative processes
- Ability to thrive in a fast-paced and dynamic environment, with the flexibility to adapt to changing priorities and timelines
- Strong organizational and project management skills, self-starter
- Strong communication skills, both verbal and written
- Strong familiarity with Microsoft Office Suite, including Excel, Google Docs, and Google Drive
- Experience with Figma, Slack, Asana, and AdobeSuite a plus
About Williamstown Theatre Festival
After seven decades of helping to shape the American theater, Williamstown Theatre Festival is bringing emerging and professional artists together in the Berkshires to create a thrilling summer festival that expands the expression of theater and its essential role in society. The Festival will continue to produce the world premiere plays and musicals and bold new revivals that it’s come to be known for, while expanding into other forms of theatrical expression that brings many art forms together in exciting and innovative ways.
Williamstown Theatre Festival has always been, and continues to be, a creative hothouse for established and emerging artists and their work. More than 75 productions have transferred from the Festival to other regional theaters, Off-Broadway, and Broadway, with many productions being adapted for television and film. Thousands of actors, writers, designers, directors, and aspiring theater professionals from all fields that have come through the Festival to challenge themselves and their craft have gone on to prominence and recognition on Broadway, in Hollywood and beyond. Learn more at wtfestival.org.
Working and Living in Williamstown
Williamstown Theatre Festival’s season takes place on the beautiful campus of Williams College in Williamstown, MA with backdrops of the Berkshire, Green, and Taconic mountain ranges. Williamstown, MA (estimated pop. 7,813) is located in Berkshire County (estimated pop. 128,657) in Western Massachusetts and is an hour’s drive from Albany, NY and 30 minutes from Pittsfield, MA.
The Williams College campus and the 62’ Center for Theatre and Dance are within walking distance of Spring Street, which has several restaurants with dine-in and takeout options, a coffee shop, an ice cream shop, an independent movie theater, and several stores. The nearest grocery store is a 10-minute drive from campus and not within walking distance. Having a personal vehicle does provide more flexibility in grocery-shopping and expands dining and activities options. For those who bring vehicles, parking is free at designated locations on Williams campus with a parking pass. For a list of all the things to do and see in Williamstown and the Northern Berkshires, visit DestinationWilliamstown.org.
All seasonal staff are provided housing free of charge on campus at Williams College. Housing is dorm-style with private bedrooms and shared common areas, including bathroom and kitchen. Williams College housing is not air-conditioned. Weather ranges from evenings on the cooler side but can also be quite warm with temperatures in the 90s with high humidity.
We acknowledge that Williamstown Theatre Festival is a Predominantly White Institution (PWI) located in a county that is 91% white, according to the US Census Bureau. We are actively engaged in the work of becoming a more equitable, diverse, inclusive, accessible, anti-racist, and anti-oppressive institution that not only welcomes BIPOC artists and staff but nurtures an environment that allows everyone to thrive. More specific actions on these efforts can be found in our Progress Report on our website: https://wtfestival.org/work-learn/.
Williamstown Theatre Festival is committed to telling diverse stories and to fostering an inclusive environment both onstage and off. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. We believe that opportunity, access, resources, and rewards should be available to and for the benefit of all. Therefore, WTF is an equal opportunity employer, and all qualified applicants shall be afforded equal employment opportunities without discrimination because of race, color, religion, sexual orientation, national origin, age, sex/gender (including pregnancy and gender identity), disability, military status, veteran status, marital status, familial status, ancestry, genetics, or any other class or characteristic protected by federal, state or local law. Candidates from populations underrepresented in the theater field are strongly encouraged to apply
Salary Description
$18/hour
Salary : $18
