What are the responsibilities and job description for the Purchasing Specialist position at Willis Klein Commercial Sales?
Position Summary
Willis Klein Commercial is seeking a detail-driven Division 8 & 10 Purchasing Specialist to join our Procurement Team. This role is critical in ensuring timely and cost-effective procurement of commercial doors, frames, hardware, and Division 10 specialties. We’re looking for someone who thrives in a fast-paced construction environment, is fluent in hardware schedules and takeoffs, and values precision, accountability, and teamwork. If that’s you, we’d love to talk.
Key Responsibilities
Vendor & Purchasing Operations
- Issue and track purchase orders based on approved submittals and release schedules
- Coordinate lead times, order confirmations, and shipping with manufacturers and vendors
- Build strong vendor relationships and negotiate pricing, freight, and terms
Project Execution
- Verify product specs and compliance with NFPA, IBC, ADA, and UL requirements
- Track templates, handing, finish codes, and hardware group accuracy
- Collaborate with estimating, PMs, and logistics teams to ensure timely delivery
Documentation & Workflow
- Maintain detailed purchasing logs, supplier contracts, and shipment records
- Ensure all procurement activity aligns with company ERP workflows (Comsense)
- Support procurement closeouts, including warranties and returns
Qualifications
- 2 years in Division 8/10 purchasing, construction supply, or related field (preferred)
- Familiarity with Allegion, ASSA ABLOY, Dormakaba, Hager, and other key vendors
- Experience reading door/hardware schedules and interpreting architectural submittals
- ERP experience (Comsense strongly preferred); Excel proficiency required
- Strong negotiation and vendor communication skills
- Knowledge of fire-rated openings and code-compliant hardware is a plus
Why Join Willis Klein Commercial?
- Career Advancement – Ongoing training, certification support, and internal growth
- Team Culture – Safe, collaborative work environment rooted in respect and trust
- Benefits – Paid holidays, employee discounts, referral bonuses, life insurance, paid training, and more
