What are the responsibilities and job description for the Construction Administrator position at Willmeng Construction?

Job Description

About Willmeng

Since 1977, Arizona-based commercial general contractor Willmeng Construction has been committed to staying true to building excellence and preserving the company's high value to the clients we serve. Willmeng gives back to our community and has been recognized for a multitude of awards for project excellence and company culture including Contractor of the Year by AZRE Magazine, #1 General Contractor by Ranking Arizona, Best Workplace by Inc. Magazine, General Contractor of the Year by NAIOP, and Best Places to Work by Phoenix Business Journal.

Our strategic vision focuses on three fundamental aspects : supporting prelease transactions, maintaining our ability to competitively bid projects small and large, and fostering the "altruistic service" corporate culture established by recruiting highly talented individuals of great character.

The Role

The Construction Administrator will oversee the administrative aspects of construction projects, serving as the primary liaison between subcontractors and Willmeng. This role requires strong communication, organizational, problem-solving, and time management skills. The ideal candidate will have excellent attention to detail, analytical thinking, and business acumen. The position is based on-site, Monday to Friday.

What you will accomplish

Manage subcontracts, project setup, and communication between subcontractors and Willmeng.
Assist with estimating, subcontractor bids, and project setup support.
Set up new projects in Procore, onboard subcontractors, and collaborate with the Project Manager and subcontractors throughout the project.
Oversee administrative tasks, including contract management, billing, project documentation, subcontractor coordination, and compliance with building codes.
Support Project Managers in maintaining project schedules and budgets.
Monitor project progress and address issues as they arise.

What we would like you to have

Procore experience is required for effective project management and coordination.

A minimum of 3-5 years of experience in construction project administration is required.

Experience with Textura is preferred for managing payment applications and change orders.

Strong knowledge of construction processes, including budgeting, scheduling, and quality control.

Proficient in managing project documentation, contracts, and compliance with local building codes.

Ability to manage and lead a team of subcontractors and construction personnel on-site.

You're inspired by our values

Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.

Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.

Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.

Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.

Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Compensation

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees' total wellbeing.

Benefits

Employee Stock Ownership Plan

Discretionary annual bonus

401k with employer match

Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng

Flexible Time Off Policy

9 paid company holidays

3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery

Spacious break rooms with healthy meals & snacks provided at no additional cost

Team-building activities, including volunteer opportunities

Willmeng places nothing more important to the organizational health of the company than its overall focus on culture. By bringing different personalities together and embracing their individual contributions, the culture is rich, strong and uniquely different. With a true family feel and the opportunity to participate in building a genuine place of purpose for clients and employees, Willmeng has the distinct advantage of something exceptional and special in the culture.

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