What are the responsibilities and job description for the Information Servies - Financial Operations Supervisor position at WilmerHale?
WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States, Europe and Asia. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.
What You Will Be Doing
The IS Financial Operations Supervisor oversees financial planning, analysis, and reporting for the Information Services (IS) department. This role manages budgeting and forecasting, invoice processing, and other financial responsibilities, ensuring accuracy, efficiency, and compliance. This position also supervises staff and collaborates with key stakeholders to improve financial processes and reporting tools.
About This Role
- Leads the capital and operating budgeting and forecasting processes, ensuring timelines, task assignments, and deliverables are met.
- Oversees financial analysis, variance reporting, lease vs buy decision making, lease reporting to Finance, and cost estimation for insurance purposes.
- Manages the capitalization of IT development costs.
- Facilitates financial reviews with management.
- Oversees the charter and business case review and approval process.
- Ensures Information Services’ Delegation of Authority remains up to date.
- Oversees invoice processing and American Express purchasing card reconciliations, ensuring expenses align with purchase orders, are properly coded, and approved.
- Provides oversight of reimbursement and chargeback processes.
- Directs the design, enhancement, and maintenance of financial reporting tools, including Microsoft Power BI.
- Develops and utilizes financial models in Microsoft Excel to support decision making and complex financial analysis.\
- Oversees training for cost center owners and staff on financial tools and reporting applications.
- Drives continuous improvement in financial planning, analysis, reporting, and invoice processing.
- Identifies and resolves financial and operational issues, ensuring alignment with best practices.
- Supervises and develops staff, including performance evaluations, training, coaching, and workflow coordination.
- Serves as the primary liaison to Finance for financial planning and invoice processing matters.
- Performs other duties as assigned.
