PEP Site Coordinator

SUMMARY OF POSITION:

Wilmington College invites applications for a staff position as Site Coordinator for its Prison Education Program (PEP) to begin as soon as possible. This is a full-time, 12-month administrative position that has responsibility for working with the Wilmington College Prison Education Program Manager, PEP Academic Area Coordinator, faculty, and other staff members at Wilmington College to coordinate the delivery of the College’s bachelor’s degree to incarcerated students at an approved PEP site (Warren Correctional Institution, Lebanon Correctional Institution, and Dayton Correctional Institution). The Site Coordinator also supervises classes as needed, including during evening hours, at a primary facility and, at times, at one of the other facilities. This position assists with recruitment, registration, student support, faculty support, and the maintenance of student academic records. It requires interacting with and supporting incarcerated students in person and on site, and it requires the maintenance of paperwork and accurate record-keeping for both Wilmington College and the Ohio Department of Rehabilitation and Correction (ODRC), including but not limited to data entry into Wilmington College and/or ODRC tracking systems. The Site Coordinator will attend some regular meetings on Wilmington College’s main campus.

Responsibilities include, but are not limited to:

• Being onsite at one of the following correctional locations where Wilmington College offers its degree programs: Warren Correctional Institution, Lebanon Correctional Institution, and Dayton Correctional Institution.
• Supervising classes as needed at any of the three correctional institutions, including during evening hours.
• Aiding with admissions, registration, student support, and the maintenance of student academic records, such as obtaining lists of prospective students, vetting student qualifications, recruiting these students to the program, and working with the Prison Education Program Manager and other Site Coordinators to create student admission files and advising files.
• Obtaining, verifying, and documenting high school/GED eligibility and other eligibility requirements as established by Wilmington College and the Ohio Department of Rehabilitation and Corrections.
• Assisting incarcerated students with completing the FAFSA and other financial documents during the enrollment process and under the guidance of the PEP Financial Aid coordinator.
• Maintaining essential paperwork and assisting in extensive record-keeping for both Wilmington College and the Ohio Department of Rehabilitation and Correction (ODRC).
• Making decisions proactively to resolve issues that arise onsite at any of the correctional institutions.
• Working with the Wilmington College PEP Core Operations Committee to support reentry services for returning citizens to continue their education at Wilmington College, to transfer their credits to another academic institution, or to reenter the work force.
• Ensuring all books and supplies are provided to faculty and students as needed.
• Assisting faculty in liaising with ODRC to get clearance to enter the prison and bring in materials needed for their classes.
• Coordinating with the PEP Area Coordinator to help faculty to successfully navigate the special rules, requirements, and culture of the Wilmington College PEP prison location.
• Overseeing onsite logistics in terms of administrative offices, classroom reservations, and equipment use by faculty, staff, and students.
• Working with the Prison Education Program Manager to oversee part-time Wilmington College PEP hourly support staff who are needed to assist with coverage of a site while instructors are in class.
• Organizing new student orientation at the primary correctional site.
• Monitoring and submitting records for attendance and student conduct at the primary correctional site.
• Maintaining student enrollment and registration records in the ODRC database.
• Ensuring that students are passed to attend class.
• Scheduling and staffing study sessions for incarcerated students.
• Working with the PEP Manager, PEP Academic Area Coordinator, additional Site Coordinators, and other relevant PEP team members to resolve shared and unique issues related to PEP operations.
• Envisioning, executing, and facilitating special projects at the Wilmington College PEP locations in collaboration with the PEP team and, at times, independently.
• Serving on the Wilmington College PEP Core Operations Committee and other Wilmington College committees, as assigned.
• Successfully completing other duties as assigned.

Minimum Qualifications:

• Bachelor’s degree required.
• Strong customer service orientation, creativity, and problem-solving skills.
• Ability to work varied schedules each week, including evenings.
• Must have a valid U.S driver’s license and a reliable car for travel between the various locations.
• Strong verbal and written communication skills.
• Strong detail orientation with good personal planning and time-management skills and a history of performing these skills with minimal in person supervision in a complex operation.
• Experience in Excel, Outlook, Word, PowerPoint, and different databases is required.
• Commitment to a culture of diversity, respect for all persons, and inclusion; demonstrated ability to build working relationships with people having a wide variety of backgrounds, perspectives, and experiences different from one’s own.
• Commitment to higher education opportunities for incarcerated individuals.

Finalization of the hiring contract will be contingent upon receiving clearance to enter ODRC facilities and access necessary files/databases in those facilities for program administration.