What are the responsibilities and job description for the Office Support position at Wilson County Schools?
Reports To: Office Manager
Terms of Employment: Permanent, 12 Month Position
Nature of Work:
To support the goals and high standards of Transportation Services by ensuring accuracy and efficient data entry and time management.
DUTIES AND RESPONSIBILITIES:
Records and Reports:
- File completed work orders and pm’s.
- Organize, compile & file sign-in sheets.
- Review and maintain fuel inventory report file.
- Compile and maintain spreadsheets of completed pm’s and provide Equipment Supervisor with reports weekly.
- Compile TD-2 and TD-2R reports.
- Compile Annual Stop Arm Violation Count Report from Area Coordinators.
Data Entry:
- Key daily work orders (TD-18).
- Compile and enter non-wrench turning time for mechanics.
- Use leave time report from Office Manager to enter leave time for each mechanic in BSIP.
- Transfer service calls to spreadsheet and maintain.
- Maintain and update 30-day inspection list.
- Receive fuel into inventory.
Clerical:
- Answer phone as needed.
- Distribute faxes as needed.
Extra Duties:
- Print and organize 30-day inspections.
- Verify that all 30-day inspections have been returned by route mechanics.
- Resolve issues dealing with plan dates on 30-day inspections.
- Maintain spreadsheet on inventory deficits and assist with resolving deficit problems.
- Review work entered weekly for completeness and accuracy.
- Prepare reimbursements for Contract Transportation providers.
- Provide DPI with school bus assignments annually and update as needed.
- Work with Nextel customer service to resolve Nextel problems.
- Assist Office Manager with Bus Driver Workshop preparation.
- Monitor fuel levels and order as needed.
QUALIFICATIONS:
- High school graduate.
- Knowledge of office equipment and procedures.
- Experience with Microsoft Office.
- Ability to follow detailed written and oral instructions.
PHYSICAL REQUIREMENTS:
Must be able to physically perform the basic life operational functions needed to fulfill required job duties. Must be able to communicate orally and in writing with co-workers, Transportation Staff, and customers.
SPECIAL REQUIREMENTS:
Required to work a staggered work schedule as needed.
DISCLAIMER:
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees of this job.
