What are the responsibilities and job description for the Legal Staff Assistant position at Wilson Elser - Business & Legal Professionals?
Wilson Elser is a leading defense litigation law firm with more than 1,250 attorneys in 44 offices throughout the United States. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus and a Women in the Law Forum Gold Standard Law Firm.
Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Staff Assistant position in our White Plains Office.
This position offers a flexible, hybrid working arrangement.
The Position
Key Responsibilities:
- Prepare, submit and follow up on HIPAA compliant authorizations and record requests.
- Coordinate medical record requests to support case development and ensure timely retrieval of critical documents.
- Track and manage document requests using spreadsheets, ensuring accuracy and efficiency throughout the process.
- Engage with medical providers via phone to facilitate the acquisition of necessary records and resolve any issues.
- Maintain and organize case files, ensuring information is easily accessible and up-to-date.
- Update electronic case files with new documents, maintaining an organized and systematic digital record-keeping system.
- Provide general administrative and clerical support as needed
Qualifications
- Experience in a law firm setting
- High level of motivation with ability to work independently and as part of a team
- Ability to multitask, successfully manage and prioritize a variety of demands daily, and take direction from support staff and attorneys
- Excellent organizational skills
- Ability to work in a fast-paced environment
- Strong written and verbal communication skills
- Extremely detail-oriented and able to prioritize a heavy workload
- Proficiency in MS Office, including Excel, Word, and Outlook
Why Should You Apply?
- Benefits: Outstanding benefits package, including 401k match and generous PTO plan
- Career Growth: Ample opportunities for professional development and advancement
- Employee Perks: Access to corporate discount plans and other benefits
Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
We believe in creating a work environment free of barriers and bias, where individual outlooks and talents are respected and valued. Our firm's policy is to ensure an equal employment opportunity without discrimination or harassment based on race, color, national origin, religion, age, sex, disability, citizenship, marital status, sexual orientation or any other characteristic protected by the law.
