What are the responsibilities and job description for the Executive Assistant position at Wilson Sonsini Goodrich & Rosati?
Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 18 offices : 13 in the U.S., three in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow our staff exceptional opportunities for professional achievement and career growth.
The firm has an immediate opening for an Executive Assistant in the Litigation department to join our New York office. This role will support both partners and associates in the Employment Litigation group. This is an exciting opportunity for someone looking to find their home at a well-established firm with a warm, supportive office culture.
The ideal candidate is organized, efficient, meticulous, has a strong understanding of the litigation process, and enjoys collaborating with others. The ability to handle confidential information with the utmost discretion is critical to success in this role.
This role is available as a hybrid work schedule.
Responsibilities :
- Interface with clients, firm resources, and vendors on attorneys' behalf
- Book travel
- Process expenses
- Manage calendars and scheduling
- Prepare engagement letters, open new matters, interface with New Business and Conflicts
- Prepare basic correspondence such as client letters and memos
- Prepare documents (creating, proofreading, revising, editing / red-lining, shells of legal documents)
- Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.)
- Enter, edit, release, and revise attorney time entries
- Interface with finance and assist with billing
- Set up and maintain document workspaces and serve as file keeper for case matters
- Manage email distribution lists for teams and contact information for clients and vendors
- Maintain list of court login / passwords and keep admissions up to date
- Maintain memberships of bar associations, CLE credits and dues, etc.
- Serve discovery and other substantive mailings / submissions
- Order Certificates of Good Standing for Pro Hac Vice
- Assist with hearing and trial logistics
- Handle printing, copying, and binder creation
- Process vendor invoices
- Prepare audit letters
- E-filing experience in state and federal courts is preferred
Qualifications :
The primary location for this job posting is in New York. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate's qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows : $42.00 - $56.82 per hour.
The compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.
Benefits information can be found here. Equal Opportunity Employer (EOE).
Salary : $42 - $57
