Business Operations Finance Manager

Description

Reporting Supervisor: Chief Administrative Officer

OSHA Exposure Status: Low

FSLA Status: Exempt

Location: Hope Drive, Winchester, VA

Position Summary

We are seeking an experienced and detail-orientated Business Operations Finance Manager to join our dynamic Cardiology Practice. This key leadership role will focus heavily on financial management and operational excellence, ensuring the accuracy and efficiency of our financial practices while supporting the overall operations of our clinical practice.  The ideal candidate will be responsible for overseeing financial operations, budget management, and process improvement initiatives to optimize business performance. This role requires a strategic thinker with strong analytical skills and a commitment to achieving financial excellence within the organization.

Essential Duties and Responsibilities

Financial Operations and Reporting

• Oversee end-of-month financial processes, including deposit and invoice reconciliation. 
• Complete invoicing tasks, including preparation, uploading, and payments through Bill.com
• Actively monitor accounts receivable (AR) duties, including ACH transactions and follow-ups.
• Conduct in-depth financial analysis and reporting to support decision-making and improve overall business performance. 
• Assist in the preparation, monitoring, and evaluation of annual budgets 
• Develop and maintain monthly financial forecasts utilizing a wRVU productivity model to predict future financial performance, including cash flow, revenue projections, and expense management. - Utilizing PPMT, QuickBooks and A/P software

Licensing, Credentialing, and Compliance 

• Oversee license and credentialing renewals for practice physicians and mid-level practitioners. 
• Ensure all business licenses for the practice are current and compliant with regulations.
• Track and Monitor Continuing Medical Education (CME), Directorship, and Citizenship hours to ensure compliance.

Team Leadership and Subject Matter Expertise

• Lead and provide guidance to a team of Health Information Management Specialists, serving as their reporting leader.
• Act as a Subject Matter Expert (SME) and reporting leader for Pre-authorization Specialists, staying informed on insurance procedures and best practices.  

Payroll and Billing/Coding Knowledge

• Serve as a backup for payroll operations, ensuring timely and accurate processing. 
• Maintain knowledge of medical billing codes to ensure accurate invoicing and compliance.

Operational and Administrative Support

• Oversee and assist the Clinic Director with supply orders to ensure the practice is adequately stocked with necessary resources.
• Oversee facility maintenance inquiries which include locating vendors, coordinating schedules, and resolving issues for the Hope Dr. Location  

Schedule

• Monday through Friday, 8:00 AM to 4:30 PM.

Benefits

We offer a comprehensive benefits package designed to support your well-being and work-life balance, including:

• Medical, dental, and vision insurance options. 
• A generous Paid Time Off (PTO) policy.
• Paid holidays off.
• 401(k) retirement plan with employer contribution. 
• Additional supplemental health coverage options are available. 

Requirements

Education and Professional Experience

• Bachelor’s degree with 3 years of experience in healthcare operations, or 5 years of healthcare operations experience in lieu of a degree.
• Experience working with medical billing companies such as Ensemble or similar. 
• Experience or knowledge of medical licensing and credentialing processes. 

Technical Skills and Expertise

• Advanced proficiency in Microsoft Excel and the Microsoft Office Suite.
• Experience with QuickBooks.
• Knowledge of medical billing, including CPT coding. 
• Familiarity with Bill.com (Preferred)
• Proven accounts payable/receivable (AP/AR) and bookkeeping experience.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Banking experience, including reconciliation and financial management. 
• Strong analytical skills to interpret data and provide actionable insights. 

Soft Skills

• Highly motivated and driven to excel in a fast-paced environment.
• Willingness to learn and utilize available resources effectively. 
• Strong oral and written communication skills. 
• Exceptional attention to detail and organization skills. 
• Proven problem-solving skills and a strategic mindset with a proactive approach to challenges.
• Ability to work collaboratively in a team environment and effectively manage multiple priorities.