Real Estate Transaction Coordinator

JOB DESCRIPTION

Windermere Professional Partners, the leading real estate brokerage in Pierce County, is hiring a full time experienced Real Estate Transaction Coordinator to join our team in Gig Harbor! We are looking for a detail-oriented individual to provide ongoing administrative support to managers, brokers and staff, including expertly managing high volume document flow/tracking for listings and closings. The ideal applicant will thrive in a dynamic, inclusive environment working alongside some of the best brokers in the industry!

TASKS AND DUTIES

* Responsible to ensure completion of accurate transaction records, including collecting and reviewing a high volume of detailed information/documents, tracking and notifying management of problems

* Providing listing and transaction support to brokers, including ordering title, completing and submitting forms, posting/updating listings online, using templates to create post-list and post-closing marketing materials (flyer preparation and/or mailings), ordering signs up/down, troubleshooting problems to prevent delays, and checking for document completeness, accuracy and compliance with all applicable standards

* Communicate/follow up with internal and external business partners as needed (brokers, cross-agents, title, escrow, mortgage, sign vendors etc.) to update transaction status and to ensure deadlines are met for timely closings

* Provide backup support of front desk reception duties including greeting and assisting customers, answering and transferring phone calls, monitoring and processing all faxes, scans, emails and incoming/outgoing mail

* Create and update various reports and tracking systems, ensure integrity of all data

* Assist brokers by providing basic technical support for office equipment, phone system and computers or directing them to other resources

* Perform other duties/special projects as assigned by manager

QUALIFICATIONS

* High school diploma or GED required, Associate's or Bachelor's degree preferred

* Real estate license strongly preferred, or willingness to obtain license (at company's expense)

* Minimum 2 years of full-time office experience; background in a real estate, mortgage or title company office strongly preferred

* Must be highly detail-oriented, organized, self-motivated and a team player

* Ability to problem solve, follow through, take initiative, and work quickly and accurately under deadlines with minimal supervision

* Requires excellent reading comprehension and English communication skills (verbal and written)

* Ability to manage multiple tasks concurrently in a fast-paced, dynamic environment

* Ability to interact with all business partners and clients in a polite and professional manner

* Strong computer proficiency, specifically with Microsoft Office (Word, Excel, Outlook, Publisher), Internet browsing and Adobe Acrobat, Google Suite, Canva

PHYSICAL REQUIREMENTS

* Ability to work in a busy office setting with moderate noise level, sitting 90% of the time

* Manual dexterity necessary for repetitive use of hands and arms for computer and telephone work

* Requires ability to lift up to 20 lbs

COMPENSATION & BENEFITS

* Generous paid time off (PTO) program, paid holidays, health and dental insurance, 401(k), long-term disability, optional vision and life insurance

* 40 hours/week, Monday - Friday

* Hourly DOE

Job Type: Full-time

Pay: $26.00 - $29.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Starting pay range for this position is $26-29/hour DOE, with a work schedule of Monday-Friday, 40 hours per week. working out of our office in Gig Harbor. If offered the position, would this pay range and work site location be acceptable to you?

License/Certification:

• Real Estate License (Preferred)

Ability to Commute:

• Gig Harbor, WA 98335 (Required)

Ability to Relocate:

• Gig Harbor, WA 98335: Relocate before starting work (Required)

Work Location: In person

Salary : $26 - $29