Real Estate Assistant

We are seeking a dynamic Real Estate Assistant to join our high-performing luxury real estate team. This is a full-time, long-term opportunity to support a top-producing team while developing your skills in event coordination, client management, and marketing ideation.

What You’ll Do

File Management & Administrative Support:

• Process client files with extreme accuracy, including contracts, disclosures, and transaction records.
• Maintain organized records for quick and efficient retrieval.
• Ensure deadlines are met for all paperwork and compliance-related tasks.
• Assist with scheduling appointments, maintaining calendars, and preparing materials for client meetings.

Marketing Support:

• Generate creative ideas for marketing campaigns, social media initiatives, and branding efforts.
• Work closely with the marketing team to execute ideas, providing input and ensuring alignment with our vision.
• Help conceptualize content themes and campaigns for listings, client engagement, and community outreach.

Client Communication & Support:

• Serve as the first point of contact for clients, providing a warm and professional experience.
• Address client inquiries and coordinate communication between team members and clients.
• Help foster lasting relationships with clients through thoughtful follow-ups and personalized touches.

Event Planning & Coordination:

• Plan and execute small, curated client gatherings (approximately 15 attendees) that reflect our high-end brand.
• Handle all event logistics, including:
• Researching and booking venues.
• Coordinating catering and other food arrangements.
• Sending out invitations, managing RSVPs, and ensuring effective communication with attendees.
• Overseeing event setup and takedown to ensure a seamless experience.
• Anticipate potential issues and ensure all events run smoothly from start to finish.

Personal Assistant Tasks:

• Assist with personal scheduling, errands, and miscellaneous tasks that help the team stay focused on client relationships.
• Provide general support in managing the team’s day-to-day needs to ensure efficiency.

What We’re Looking For

We need someone who brings a mix of creativity, organization, and energy to our team. The ideal candidate will be:

Skills and Qualifications:

• Highly Organized: You excel at managing multiple priorities and never let important details slip through the cracks.
• Creative Thinker: You bring fresh ideas for marketing and client engagement that align with a luxury real estate brand.
• Personable and Professional: You’re comfortable interacting with a wide range of clients and building strong relationships.
• Tech-Savvy: Familiarity with CRMs, Microsoft Office, and communication tools is essential; experience with Canva, social media platforms, or similar tools is a plus.
• Proactive: You take initiative, anticipate needs, and solve problems independently.
• Detail-Oriented: You ensure tasks are completed to a high standard of quality, even under tight deadlines.
• Team Player: You’re happy to collaborate and support team goals while working toward shared success.

Preferred Qualifications:

• Previous administrative work
• Real estate license is a bonus but not required.

Why Join Us?

• We’re fun!
• Engage in a variety of tasks that keep your day exciting and dynamic.
• Play a key role in creating memorable experiences for our clients.
• Long-term opportunity with room for professional growth.

If you’re ready to bring your creativity, organization, and enthusiasm to a thriving real estate team, we’d love to hear from you!

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 30 – 40 per week

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Experience:

• Sales: 1 year (Preferred)

Ability to Commute:

• Layton, UT 84041 (Preferred)

Work Location: In person

Salary : $20 - $24