Administrative Assistant III - SEM/SERS Assistant Job at Windham School District

Job Title : Administrative Assistant III-SEM / SERS Assistant

Wage / Hour Status : Nonexempt

Pay Group : P20 Salary Plan

Primary Purpose : Provide assistance and program support to Special Education

Qualifications

Education / Certification / Experience :

High school diploma from an accredited high school or hold GED.

Three years of full-time, wage-earning general clerical, secretarial, or program support experience.

Type 45 net words per minute with no more than 10 errors on the appropriate Texas Workforce Commission or TDCJ typing test preferred.

This position requires personal technology that will enable the completion of job duties and responsibilities when working remotely.

Special Knowledge / Skills :

Skill to develop, organize and maintain manual and automated files, data, calendars and correspondence.

Skill in the use of computers and peripheral equipment.

Skill in the use of Microsoft Office Suite to include Word, Excel, PowerPoint, and Outlook.

Excellent organization, communication and interpersonal skills.

Skill to interpret and apply rules, regulations, policies and procedures.

Major Responsibilities and Duties :

1. Assist with compiling, preparing, and disseminating reports and reviewing forms and documents for completeness and accuracy.

2. Review Special Education Management System (SEMS) forms and profiles for accurate accounting of special education students and services.

3. Process and route communications within Special Education Department.

4. Receive visitors and assist in scheduling appointments

5. Create and maintain manual and automated files.

6. Compile monthly Special Education reports.

7. Perform other duties as assigned.

Policy, reports, and Law :

8. Maintain confidentiality in handling sensitive information received in the performance of the job duties.

9. Perform duties in a professional manner through daily, punctual attendance at locations of work assignment.

10. Follow Windham School District policies and procedures in completing assigned job duties.

11. Execute duties in a professional, ethical and responsible manner as defined in 19 TAC Chapter 247, Code of Ethics and Standard Practices for Texas Educators.

Supervisor Responsibilities : None

Working Conditions

Additional Requirements With or Without Reasonable Accommodation

Mental Demands :

Ability to communicate (verbal and written), ability to instruct, ability to speak, ability to reason, ability to compile data, ability to interpret policy, ability to interpret procedures and data, ability to concentrate, ability to memorize, ability to alphabetize, ability to understand verbal and written instructions, ability to organize, ability to analyze, ability to maintain emotional control, ability to maintain confidentiality, ability to work with frequent interruptions.

Physical Demands :

Ability to perform full duties of position, lift and carry up to 30 pounds, walking, sitting, standing, climbing stairs and ramps, kneeling, stooping, reaching, hearing (with aid), visual acuity, speaking, travel by car, van, or airplane, driving of car / van, distinguishing colors, occasional prolonged and irregular work hours.

Environmental Demands :

Work inside and outside, noise, radiant / electrical energy, work alone, work with others, around machines with moving parts and objects, possible exposure to microwaves in use, exposure to hot and cold temperatures, exposure to dust and cleaning chemicals.

• The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.