What are the responsibilities and job description for the Executive Administrative Assistant position at Window Ninjas?
Are you a creative, tech-savvy, and highly organized professional with a can-do attitude? Do you thrive in a fast-paced environment and love helping others stay on top of their game? We’re on the lookout for an upbeat, self-sufficient, and detail-oriented Executive Assistant / Personal Assistant to assist our dynamic founder at Window Ninjas!
You'll be a key player in keeping his calendar tight, agendas in order, and social media accounts running smooth and growing! All while helping build our brand, and ensuring our leader can focus on growing the business.
What You’ll Do
- Calendar Management: Oversee daily and upcoming schedules, keeping everything on track so the executive can live a well-organized and balanced life.
- Email & Communication: Monitor and manage the executive’s inbox, ensuring key action items are brought to their attention while handling other correspondence professionally.
- Social Media Management: Create and post engaging content every hour on the hour during workdays. Plan and schedule posts for the weekends to keep his online presence strong, even when we’re away.
- Content Creation: Capture photos and videos for social media and our website to increase visibility and amplify our "Window Ninjas" brand. Assist in writing weekly articles and blogs for his website to engage our audience.
- Operational Support: Assist with thank-you cards, networking tasks, and developing systems and processes to drive efficiency and streamline operations.
- Numbers & Reports: Gather and track important daily metrics from teams to keep the executive up to date.
- Meetings & Training: Attend meetings, take detailed notes, and create actionable follow-ups in a secure format. Support with creating videos for team training sessions.
- Tech & Professionalism: Help the executive become more proficient in tech and social media platforms.
- Represent the company with professionalism while attending meetings, visiting franchisees, or hosting potential franchise partners.
What We’re Looking For
- Experience: Proven track record as an Executive Assistant, Personal Assistant, or similar role (2 years preferred).
- Technical Skills: Proficient in social media platforms, content scheduling tools, Google Workspace, Microsoft Office, and willing to teach and simplify tech for others.
- Creativity: Strong writing and visual content creation skills, with an eye for engaging social media and website content.
- Organization: Impeccable organizational skills, attention to detail, and the ability to juggle multiple priorities seamlessly.
- Proactivity: Self-starter who can anticipate needs, solve problems, and consistently stay a step ahead.
- Upbeat Personality: Positive, fun, and chatty attitude with a focus on adding value to the team and energizing those around you.
- Professional Demeanor: Comfortable working in diverse environments, whether it’s meeting with franchisees, assisting at events, or representing the company.
- Adaptability: Thrive in a dynamic, fast-paced workspace, and enjoy bringing structure to chaos.
What We Offer
- The chance to work closely with the visionary leader of Window Ninjas, his CFO and COO, and play a direct role in the growth of the organization.
- Opportunities for professional growth and skill-building.
- An energizing, collaborative work environment full of purpose and fun.
Make an Impact
This isn’t your run-of-the-mill assistant job. You’ll be at the forefront of building out our systems, driving our brand’s online presence, and helping create a lasting impact. If you love being in the thick of things, staying organized, and bringing energy wherever you go, we want you on our team!
How to Apply
Click “Apply Now” and submit your resume along with a personalized cover letter. Share examples of your past experience and tell us why you’re the upbeat, proactive assistant we’re looking for!
Take your career to the next level. Join Window Ninjas and help us shine brighter than ever!
FULL TIME - and then some!
Job Type: Full-time
Pay: $15.00 - $18.00 per hour
Expected hours: 38 – 42 per week
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Salary : $15 - $18
