Events Coordinator

Reports to: Senior Program Manager

Position: Full-time, non-exempt

Location: Remote- with in-person time required for training, department planning, and team collaboration with occasional domestic travel for events.

Work Schedule: M-F 9-5, some exceptions

OUR MISSION: Wine To Water (WTW) is committed to supporting the life and dignity of all through the power of clean water.

CORE VALUES: Integrity, Excellence, Courageous Communication, Extreme Ownership, and Entrepreneurship

INTROWine To Water believes the world is made better by people coming together and caring for the needs of others. Water is essential not just to survive but to thrive, which is why we are committed to supporting life and dignity for all through the power of clean water. We have served in over 50 countries and reached more than 2 million people around the world. We look for staff who care deeply about service, integrity, honesty, hard work and who desire to treat all people with dignity and respect.

JOB SUMMARY

The primary role of the Event Coordinator is to support the Filter Build team’s administrative tasks. We are looking for an individual who is task driven, extremely detail oriented, has excellent communication skills, and can move from task-to-task while remaining organized. This position is responsible for tracking and communicating with leads, scheduling inquiry calls, importing data, building logistics, maintaining an accurate CRM system (Salesforce), supporting the Filter Build team in reaching their revenue goals and reaching more lives with clean water. This individual must love helping others, numbers, data accuracy, strong independent work ethic, respect for others, great working within a team dynamic, and working with purpose.

LIVING OUR VALUES

At Wine To Water, our core values—Integrity, Excellence, Courageous Communication, Extreme Ownership, and Entrepreneurship—are not just words; they are the foundation of everything we do. As an Event Coordinator, you will embody these values in every interaction, whether it's collaborating with teammates, engaging with partners, or representing Wine To Water in the field. You will take ownership of your work, ensuring that every detail is executed with excellence, while communicating openly and honestly to overcome challenges. By embracing an entrepreneurial mindset, you will find innovative ways to create meaningful experiences that help advance our mission of bringing clean water to those in need. Above all, you will treat everyone with dignity and respect, ensuring that the care we show in our work reflects the care we have for the people we serve.

JOB RESPONSIBILITIES

• Organize and respond to event leads & inquiries in a timely manner (within 48 hrs)
• Coordinate and schedule partner calls.
• Maintain Events Calendar
• Follow best practice process for event management in Salesforce
• Update event opportunities and campaigns with event logistics & details
• Coordinate shipping logistics through data transparency & communication with Operations team
• Collaborate with Fund Development team to continuously foster relationships
• Schedule and coordinate pre and post event communications
• Organize & prepare event resources
• Other duties as assigned by the Senior Program Manager

QUALIFICATIONS & EXPERIENCE

• Excellent attention to detail
• High level of efficiency and organization
• Ability to collaborate and work interdependently; takes initiative to problem solve and is resourceful with creating solutions
• Strong computer skills
• Willingness to learn and grow to improve performance and role.
• Strong communication skills to navigate through tight timelines and for transparent feedback.
• Prior experience in Salesforce or other CRM database
• Strong communication skills
• 2 years of work experience with data entry, managing systems/processes

PHYSICAL REQUIREMENTS, DOCUMENTATION AND SAFETY

• Sufficient physical ability to work in an office setting and operate office equipment; the employee is regularly required to bend, stoop, kneel, and at times may be required to lift 25 pounds and can be exposed to indoor, outdoor temperatures and various living situations. Must be able to operate motorized vehicles with a valid license.
• Exceptional understanding of risk management policies and best practices
• Adhere to WTW safety action plan and procedures.

THE TEAM

The WTW Filter Build Team is a group of passionate and professional individuals that are the front line of representing Wine To Water and our programs. The Filter Build Team executes events partnering with individuals and companies to not only learn about the global water crisis, but also be a part of the solution through assembling WTW Filtration Kits. It is a high impact CSR event and we work in a fast paced environment and it is all a group effort. We always say, you not only want to do a good job but be someone you want to do the job with. We rely heavily on our relationship with the Operations team, this is key to our success, as well as constant communication with Finance. The Filter Build Program is heavily integrated with International Programs, Marketing and Fund Development.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Work Location: Hybrid remote in Raleigh, NC 27601