What are the responsibilities and job description for the Executive Admin Assistant position at Winery in Sonoma County?

Job Description

Full job description

Reporting directly to the Head of HR and Compliance, this position involves handling various administrative tasks, coordinating HR functions, coordinating various compliance tasks and ensuring smooth communication and operations both within the HR and Accounting departments and the overall winery estates. The ideal candidate will be a professional, detail-oriented individual with strong organization and communication skills.

Summary of Essential Job Functions :

Provide administrative and HR support to the HR and Accounting department and other staff as needed.
Assist with document management, including organization, scanning, and maintaining accurate physical and digital records.
Act as a point of contact for staff, addressing inquiries with professionalism and empathy.
Prepare materials and coordinate staff meetings, including taking and distributing meeting notes.
Support scheduling and coordination of administrative tasks to ensure deadlines are met.
Maintain and organize employee records, ensuring compliance with policies and procedures.
Assist with vendor coordination for office maintenance and estate supply needs.
Support the safety program, including managing training, certifications and compliance with programs.
Assist in payroll processing functions, including incentives calculations.
Serving as point of contact with our benefit vendors. Updating employee information and addressing employee questions.
Assisting with management of the performance review process. Coordinate the timing of reviews, scheduling and documentation.
Conducting first day of employment orientation with new employees and termination procedures on final day of employment
Assist in ensuring regulatory reporting is completed within deadlines and guidelines.

Requirements :

Experience with Office Suite and payroll processing with use of QuickBooks, AP, AR, and general business operations is a plus

Experience in a Human Resources role, experience with benefits, 401k plans, and payroll preferred

Bachelor’s degree preferred

Excellent verbal and written communication skills

Proven ability to relate and communicate with employees across the organization

Strong computer skills

Meticulous attention to detail

Competitive spirit and customer service minded skillset

Flexibility and adaptability to changing schedules and scenarios

Ability and willingness to travel as needed

Skills :

Strong organizational, communication, and interpersonal skills.

Ability to manage multiple tasks efficiently while maintaining confidentiality.

Proficiency in Microsoft Office Suite and QuickBooks.

Additional Qualifications :

Bilingual in Spanish is desirable.

Accounts payable knowledge

Ability to work collaboratively as part of a team and adapt to new processes and technologies.

Company Description

Adair Family Wines is a family owned group of wineries located in the Napa Valley and Sonoma Valley areas of California.

Company Description

Adair Family Wines is a family owned group of wineries located in the Napa Valley and Sonoma Valley areas of California.

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