What are the responsibilities and job description for the Program Assistant position at Wings for Kids?
Join our team.
Wherever and however Wings for Kids fits into your career path, we believe: don’t just work somewhere, work somewhere you love.
Working at Wings for Kids is different from any other job. You are creating moments of connection with co-workers and kids every day. You will have fun, learn a lot, and make friendships -- all in a positive, people-focused culture.
Wherever and however Wings for Kids fits into your career path, we believe: don’t just work somewhere, work somewhere you love.
Working at Wings for Kids is different from any other job. You are creating moments of connection with co-workers and kids every day. You will have fun, learn a lot, and make friendships -- all in a positive, people-focused culture.
A little about WINGS
Wings for Kids (WINGS) believes in a world where there is equity in academics, opportunity, and emotional well-being for all children, regardless of socioeconomic status.
For more than 27 years, WINGS has been equipping kids with the life skills to succeed in school, stay in school, and thrive in life through high-quality, top-notch afterschool programming. We’re one-of-a-kind and those who work well at WINGS are one-of-a-kind, too.
A lot About Your New Role
As an Assistant…
The Program Assistant (PA) assists with the management, implementation, and delivery of Wings for Kids’ (WINGS) social-emotional learning (SEL) afterschool program in partner K-5 elementary schools. Through collaborative leadership alongside the WINGS Program Coordinator and Coach (PCC) and the supervision of the Regional Programs Manager, PA’s engage in an intentional phased approach to learning and developing the skills required to operate a high-performing quality program as a PCC. The WINGS PA will support the programming operation through administrative activities and management and serve as the point of contact for program, staff, and student data.
Key Responsibilities: (Others may be assigned)
PROGRAM PERFORMANCE
- Prep for grant-related monitoring visits
- Enter and update student data into Efforts to Outcome (ETO) on time
- Assign enrolled students to Nest groups, Academic Centers, and Choice Times
- Manage program waitlist, including management by grade and gender, and accept students as space becomes available
- Assist in program implementation in the absence of the Program Coordinator & Coach (PCC) as needed
- Assist in cultivating and maintaining the WINGS culture of learning, high expectations, focus, and fun
- Participate in - and lead - the implementation of the SEL curriculum and activities
- Support the PCC in reinforcing program fidelity and quality initiatives
- Build and maintain a supportive, engaging, and educational program.
- Engage with the PCC and part-time staff in preparation for daily activities (lesson plan review, ordering supplies, preparing space)
- Monitor kids attending the WINGS program and promote safety, respect, and following all rules and policies
- Collaborate; provide feedback and communicate program issues/needs to PCC.
STUDENT ENGAGEMENT & GROWTH
- Research potential partners for Choice Time sessions and manage activities by creating ballots, assigning kids, and entering info into ETO.
- Document and monitor student progress
- Determine Soaring Star students.
- Collaborate with PCC to identify program needs like supplies, partnerships, and student resources that support student engagement
- Select and train WINGS Ambassadors
- Respond effectively to student needs
- Provide one-on-one and group intervention/discussions
- Set SMART goals and development plans to improve student outcomes/behavior
- Reinforce/incentivize positive behavior and manage behavioral challenges with a positive mindset and appropriate behavior modification methods
- Host/Attend stakeholder meetings associated with student behavior
STAFF DEVELOPMENT
- Assist with interviews for new WINGS staff.
- Prepare and distribute materials to support programs, training, and other needs.
- Serve as point of contact and facilitator for employee and student recognition initiatives such as birthdays, anniversaries, general appreciation, and the like
- Model WINGS culture and create a positive climate for staff.
- Model and assist in the coaching of learning techniques and curriculum implementation
- Provide input on staff performance for evaluations.
- Model and coach staff in areas of SE competencies and behavioral best practices
- Perform behavior support check-ins with staff, providing tips and tools to address student concerns.
STAKEHOLDER RELATIONSHIP-BUILDING
- Establish internal and external relationships with key stakeholders such as enrichment partners, grant monitors, principals, and parents
- Communicate with teachers, parents, school administration, and support faculty with timeliness and consistency via phone, email, written, and in-person
- Maintain confidentiality of student information
- Communicate with and support partners and their engagement with students
- Manage all family communication and engagement efforts
- Conduct exit interviews and record information regarding attrition reasons
PERSONNEL OPERATIONS
- Order uniforms for WINGS Leaders
- Assist with new hire fingerprinting
- Coordinate with HR on staff-related updates
- Assign, review, update, and communicate transportation methods for bus routes and riders
- Create and maintain participant sign-out sheets
- Enter, track, and maintain information such as attendance, student data, group enrollment, and other information in the ETO system
- Collect and enter assessments in ETO; verify for accuracy
- Thorough knowledge and adherence to all WINGS policies per Full-Time Handbook
- Manage HR tasks such as time worked, time-off, and payroll bi-weekly through Paycor
- Manage HR performance management tasks in Paycor
- Collaborate with PCC to ensure spending meets budget allocations
- Submit monthly finance reports
- In conjunction with the PCC, ensure operational and reporting compliance for all program grants
- Maintain adherence to all WINGS IT policies per IT manual
YOUR ABILITIES:
The ideal Program Assistant will be assertive, outgoing, and possess a positive demeanor. You must also be flexible and willing to learn in a fast-paced and varied environment. You must have a passion for kids and a strong desire to improve the lives of kids who deserve more opportunities than they have.
The ideal Program Assistant will be assertive, outgoing, and possess a positive demeanor. You must also be flexible and willing to learn in a fast-paced and varied environment. You must have a passion for kids and a strong desire to improve the lives of kids who deserve more opportunities than they have.
- Concrete, demonstrable experience and other qualifications include:
- Must be flexible to handle a multitude of unexpected responsibilities that may arise
- Strong oral and written communication skills
- Strong organizational skills with the ability to prioritize, manage multiple responsibilities, and meet deadlines
- Proficient computer skills and experience with Microsoft Office and Google Suite applications.
- Ability to follow instructions and carefully review work for accuracy
- Ability to think proactively and reactively
- Works well with others from diverse backgrounds
- Willingness and ability to work evenings and occasional weekends
- Experience with elementary education/youth development and social-emotional learning is preferred.
- Physically and energetically able to participate in activities with or without accommodations
- Able to verbally communicate with kids and provide instructions
- Visual ability to recognize hazards in the activity setting and the auditory ability to respond appropriately
- Model Wings for Kids’ Words to Live By daily
- BA or MA in a related field required or four years of related experience with Wings for Kids
- Nonprofit/NGO experience preferred
EMPLOYEE BENEFITS:
- Gain competitive workforce and leadership skills while growing your personal social and emotional abilities
- Paid time off during the academic year for school breaks, holidays, and other closures
- Rewards recognition system
- Training and professional development opportunities
- Cell Phone Reimbursement
- Low student-to-staff ratio
- Growth opportunities for advancement
- Health Coverage
Terms:
The PA role follows the school year calendar.
The PA role follows the school year calendar.