Administrative Specialist

What You Will Be Doing

3.1 Administrative Management

• Timely procurement of fixed assets, production consumables, and office supplies; organizing and distributing warehouse consumables weekly.
• Maintaining relationships with local suppliers and collaborating with maintenance, operations, and other departments to ensure suppliers provide services on time and with quality.
• Managing fixed asset registration, coding, and labeling while maintaining asset information; establishing a data dashboard for asset tracking and managing asset inventory to ensure accurate stock records.
• Continuously reducing and ultimately eliminating unnecessary equipment losses and wastage.
• Conducting regular inventory checks on warehouse consumables, fixed assets, and machinery; setting reasonable safety stock levels based on asset types; and replenishing stock as needed to maintain operational continuity.
• Tracking equipment requiring repair, replacement, or disposal and providing data support to department managers.
• Scheduling periodic maintenance of fixed assets, arranging timely servicing, and coordinating with suppliers for repairs to ensure the safe and stable operation of warehouse assets.
• Regularly communicating with departments such as Operations, Maintenance, IT, and HR to understand expense usage and scenarios; reviewing cost necessity based on company policies and warehouse operational needs to optimize cost savings.

3.2 Operations & Maintenance

• Managing the daily use, storage, and maintenance of IT equipment such as barcode scanners, workstation displays, and printers to ensure normal operation.
• Assisting IT in the installation, inspection, troubleshooting, and configuration of network equipment, including firewalls, switches, routers, wireless controllers, and access points, to maintain stable warehouse network operations.
• Supporting IT with the installation, debugging, and troubleshooting of information devices such as printers, desktops, laptops, telephones, and video conferencing systems.
• Assisting IT in the installation and troubleshooting of software systems, including Windows, Outlook, and Office, as well as performing regular system updates and malware protection.
• Supporting IT in routine inspections, equipment checks, troubleshooting, and replacement of CCTV cameras and other video surveillance equipment to ensure warehouse quality control.
• Assisting IT in server setup, monitoring, troubleshooting, and maintenance to ensure stable server operations.
• Supporting the on-site implementation of warehouse infrastructure projects to ensure timely and high-quality project delivery.

Job Requirements – What You Bring to This Role

• Bachelor's degree from a full-time program; proficiency in both English and Chinese as working languages.
• Preferably 1 year of experience in administrative roles.
• Clear understanding of company strategy, profit model, and development plans, with the ability to apply them effectively in daily work.
• Proficiency in Microsoft Office software with strong business writing skills.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $25 - $30