Special Education Secretary

Special Education Secretary:
PRIMARY PURPOSE:
Under the supervision of the Director of Special Education, keep special education legal records, general
typing and filing; and other related duties as required.
QUALIFICATIONS:
Education High School Diploma
Courses in typing and/or word processing and/or courses in secretarial skills desired
EXAMPLES OF DUTIES/ESSENTIAL FUNCTIONS:
• Provide confidential secretarial services to Special Education Director using discretion with frequent
sensitive student issues, as well as matters of concern involving department staff members.
• Analyze urgent situations accurately and exercise judgment in taking effective action when dealing with
parents, students, and co-workers of all levels.
• Maintain awareness of and compliance with federal and state regulations regarding Special Education.
• Responsible for submitting and maintaining accurate information to the PEIMS.
• Responsible for maintaining accurate records in the Embrace.
• Track, organize, and maintain extensive confidential files on all special education students in the District.
• Work closely with special education teachers regarding program policies and procedures, and student
records and needs.
• Maintain close communication and working relationship with county and district personnel, principals,
school psychologist, counselors, and representatives from outside agencies.
• Provide training and/or guidance to staff regarding SHARS logging.
• Maintain close and cooperative communication and working relationship with special education personnel
at all feeder schools.
• Act as liaison for district personnel, principals, counseling staff, general education teachers, resource
specialists, students, parents, etc. in absence of administrator/director.
• Oversee process of receiving special education student records of incoming students
• Assist in scheduling and inputting student scheduling data during summer.
• Monitor gathering and disbursement of various student progress reports to parents.
• Compile numerous reports, memos, agendas, and meeting notes for district and site level.
• Copy, mail, and/or fax special education records to requesting parties.
• Request special education from other schools in and out of county/state.
• Assist administrator during all phases of Compliance Reviews.
• Perform other duties as assigned.
KNOWLEDGE OF:
• Modern office methods of filing and clerical procedures.
• Acceptable telephone etiquette.
• Computer entry, storage, and retrieval functions.
• Policies and procedures for receiving, completing, and filing documents in compliance with local, state, and
federal regulations.
• Record keeping techniques.
• Reading and English communication skills.
• Basic computer skills with applications such as MS Word, MS Excel etc.

• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Oral and written communication skills.
• Interpersonal skills using tact, patience, and courtesy.
• District policies, rules and regulations.
• Confidentiality of special educational student records.
• Special Education policies and procedures.
ABILITY TO:
1. Be confidential with student records.
2. Analyze situations accurately and exercise good judgment in taking effective action.
3. Maintain an adequate filing system and be able to retrieve data quickly.
4. Take notes and records of meetings, conferences, etc.
5. Be punctual and regular in attendance.
6. Maintain confidentiality in matters regarding employees and/or students.
7. Learn specific rules, regulations, laws, and policies quickly and apply them with good judgment in a variety
of procedural matters without immediate supervision.
8. Perform clerical duties including proofreading for correct spelling and proper English grammar usage.
9. Operate computer and printer and other office machines with advanced skills in the operation including
word processing and data base software.
10. Compile and maintain accurate and complete records and reports.
11. Organize tasks and complete with efficient use of time.
12. Create correspondence databases, spread sheets, and various publications.
13. Maintain cooperative relationships with coworkers and the general public.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
Environment
• Indoor office environment subject to frequent interruptions.
Physical Demands
• Pushing, moving, and lifting objects with a strength factor of light work.
• Dexterity of hands and fingers to operate a variety of standard office equipment.
• Clarity of vision at varying distances.
• Sitting and standing for extended periods of time.
• Lifting of objects with a strength factor of light work.
• Frequent sitting, standing, and walking.
• Reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies.

Please contact: Casey Monds, Special Education Director
E-mail: casey.monds@winnsboroisd.org
Phone: 903-347-6611