Office Coordinator

Winona County is accepting applications for this position until 4:00 p.m. February 6, 2025.

This position starts at $26.28/hour (DOQ) with advancement up to $33.66/hour (2024 wages).

Characteristics of Class:
Under direction of the County Attorney and with considerable latitude for independent judgment, an employee in this class coordinates the administrative and support functions of the County Attorney’s office. Develops, establishes, and implements procedures; provides advice and daily oversight of budget and financial operations; and assists the County Attorney with long-range planning to ensure efficient operation of the entire staff. Work is performed in an office setting.

Examples of Duties:
Any one position may not include all the duties listed, nor do the examples listed in their relative order of importance include all the duties which may be found in positions of this class.

• Coordinates the work assignments of support staff of the County Attorney’s Department. May train staff as needed.
• Coordinates office operations and plans, recommends, and implements office administrative procedures. May provide guidance and interpretation of policies and procedures.
• Assists with preparation of the annual budget, monitors budget administration, and informs the County Attorney of concerns. Approves office purchases and maintains office supply inventory.
• May process vouchers, and deposit revenue for the department.
• Maintains and coordinates the County Attorney’s appointment calendar regarding court appearances, agency and interagency meetings and public contacts. Serves as initial contact on incoming calls and communications directed to the County Attorney.
• Prepares correspondence, routes mail to appropriate staff, prepares minutes of attorneys, staff and support staff interoffice meetings.
• Compiles, proofreads legal documentation and correspondence. Requests opinions from Attorney General’s office. Prepares county deeds, title opinions, and legal opinions, agreements, and contracts for Board of Commissioners. Acts as notary public for office and public. Provides file follow-up, court and client coordination, and schedules witnesses.
• Provides information and assistance to citizens, law enforcement, and County office personnel.
• Assists with trial preparation duties including creating trial folders for attorneys and organizing files, assisting with jury questionnaires, brief binding, and demonstrative exhibits.
• May assist with presentations for community events or other special occasions, may organize displays, performs additional special project assistance as needed.
• Any other duties as assigned.

Required Knowledge, Skills, and Abilities:
Any combination of training and experience providing the following knowledge, skills, and abilities.

For Pre-Employment:

• A combination of education and experience equivalent to high school graduation, plus one year of secondary education in legal secretary, legal assistant, paralegal or other related field and two years of related experience;
  OR
• Four years responsible experience as a legal secretary, legal assistant, paralegal or other related experience with a private legal firm, or public agency directly involved with legal processes.
• Proficient use of computer software such as Microsoft Windows Applications: Word, Excel, Access and Outlook.
• Must possess and maintain a valid driver’s license or evidence of equivalent transportation.
• Ability to perform general, moderately complex administrative tasks and to plan and organize work efficiently.
• Ability to effectively gather, analyze and explain information clearly, correctly and accurately.
• Ability to communicate effectively, both orally and in writing.
• Ability to read and understand legislation and court decisions.
• Knowledge of business arithmetic, spelling, business English and legal terminology.
• Ability to type a minimum of 60 words per minute.
• Ability to work under time constraints.

For full job classification including ADA requirements, click here. 

For a copy of the benefit statement for this position, click here.

Salary : $26 - $34