What are the responsibilities and job description for the Student Affairs Specialist -SOHS position at Winston-Salem State University?
Position Details
Classification Information
Position Classification Title
Administrative Specialist/Program Coordinator
FLSA
Exempt
Position Class
80427
Position Overview
Position Summary
The position will serve as a central point of contact for student support within the DON by helping with admissions, maintenance of applications, data collection on enrollment, retention, and completion, and keep the dean abreast of trends. This Student Affairs Specialist will also assist with student clearance for clinicals, graduation, student advising during the summer, international student support, participate in career fairs and other recruitment events, and respond to student inquiries. As needed, the position would coordinate student events, workshops, and activities to foster a sense of community and belonging.
The Office of Student Affairs Specialist (OSAS) is responsible for assisting the Division of Nursing through management, customer service and technological activities. Responsibilities include assisting with recruitment, admission, student affairs, and program effectiveness. In addition, this individual will provide primary assistance with admissions, progression, and graduation analysis. Additionally, this individual will provide primary responsibility for the administration, management and reporting processes of scholarship funds in the DON. This individual will provide program/student data to clinical agencies, accrediting bodies, and other constituencies. This individual will manage all student immunization records via the myClinical Exchange system. This individual will lead the efforts on the development, implementation, and evaluation of Standard Operating Procedures of the DON Office of Student Affairs.
The Office of Student Affairs Specialist (OSAS) is responsible for assisting the Division of Nursing through management, customer service and technological activities. Responsibilities include assisting with recruitment, admission, student affairs, and program effectiveness. In addition, this individual will provide primary assistance with admissions, progression, and graduation analysis. Additionally, this individual will provide primary responsibility for the administration, management and reporting processes of scholarship funds in the DON. This individual will provide program/student data to clinical agencies, accrediting bodies, and other constituencies. This individual will manage all student immunization records via the myClinical Exchange system. This individual will lead the efforts on the development, implementation, and evaluation of Standard Operating Procedures of the DON Office of Student Affairs.
Program Management
- Point of contact for admission processes, i.e., applications, committee reports, communications, etc.
- Assist leadership with grants and other scholarship management.
- Works closely with the DON leaders to monitor grants and other scholarship availability, allocation of scholarships per guidelines, etc.
- Utilize Banner, Slate, and other electronic databases for inputting, processing and reporting program and student data.
- Monitor and process admission and graduation processes to include graduation clearance
- Provide requisite program and student data to constituencies.
- Works with student orientation graduation, recruitment, marketing and other student affairs support initiatives.
- Assist in developing, maintaining, and updating program information, policies, procedures, etc.
Customer Service
- Provides exemplar customer service to students, faculty, staff and other constituencies (internal and external).
- Represent the OSA during recruitment, information sharing, and other student related events.
Information/Records Administration
- Establish and maintain student files
- Monitor program and student records and files.
- Generate programmatic reports for accrediting bodies and other constituencies as required.
- Compiles, retrieves, and manages data in an organized manner.
- Provide regular progress reports and updates to the Deans, Chief Nurse Administrator, and Chairs.
Performs other duties as assigned by the Dean(s) of the SOHS
Position Information
Position Number
001166
Working Position Title
Student Affairs Specialist -SOHS
Building and Room No.
F.L Atkins (Room TBD)
Appointment Type
Permanent Full-Time
If Time Limited.
No
Appointment Length.
12 months
Requirements and Preferences
Position required to work during periods of adverse weather or other emergencies
Not Mandatory
Normal Work Schedule
8:00am-5:00 pm
Department Required Skills
Bachelor’s degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions
Preferred Years Experience, Skills, Training, Education
Student Support Expertise
- Demonstrated experience in student advising, recruitment, and support services.
- Familiarity with addressing the needs of diverse student populations, including international students.
- Ability to coordinate student events, workshops, and activities that foster a sense of belonging and community.
Administrative and Data Management
- Proficiency in utilizing software such as Banner, Slate, and other student data management systems.
- Experience with maintaining and organizing student records, including immunization and clinical clearance records.
- Strong skills in data collection, analysis, and reporting for program evaluation and accreditation purposes.
Customer Service Excellence
- Proven ability to deliver high-quality customer service to students, faculty, and external stakeholders.
- Skilled in representing an institution at recruitment events, career fairs, and other outreach opportunities.
- Effective interpersonal and communication skills to build relationships with various constituencies.
Program Management and Coordination
- Experience with admissions processes, scholarship management, and graduation analysis.
- Ability to develop, implement, and evaluate standard operating procedures (SOPs).
- Knowledge of grant management and scholarship allocation processes.
Technology and Reporting Proficiency
- Advanced knowledge of databases and systems for managing admissions, student progression, and program reporting.
- Expertise in creating and presenting data-driven reports for internal and external stakeholders, including accrediting bodies.
- Familiarity with managing immunization tracking systems like myClinical Exchange.
Commitment to Vision and Mission
- Alignment with WSSU’s strategic plan and the School of Health Sciences’ commitment to health equity, innovation, and student success.
- Ability to collaborate with internal and external partners to achieve organizational goals.
Additional Skills and Qualifications
- Master’s degree in a relevant field preferred.
- Experience working in higher education, particularly within a School of Nursing or Health Sciences.
- Proven organizational and multitasking abilities in a fast-paced environment.
Required License or Certification
Valid US Driver's License
No
Commercial Driver's License Required
No
Physical Required
No
List any other medical/drug tests required
Posting Details
Posting Details
Internal Posting Only
No
Time Limited Position
No
Appointment Length
12 months
Salary
Commensurate with education and experience
Open Date
12/09/2024
Close Date
Open Until Filled
Yes
Special Instructions Summary
Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment.
If no applicants apply who meet the required competency and T&E requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Resumes will not be accepted in lieu of completing an electronic application. The application must be competed in full detail (including work history) for your qualifications to be considered.
Failure to complete the application completely may result in you not being considered for the vacant position.
Your application for the position will not be complete until you receive an online confirmation number at the end of the process of applying for a position.
If you have general questions about the application process, you may contact Human Resources at OHR@wssu.edu. Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834
