Administrative Assistant - Full Time

Administrative Assistant – Spencer Office – Full Time

Duties include, but are not limited to:

• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Assist with ordering of office forms, supplies, making service calls for equipment
• Maintain a filing system
• Maintain contact lists
• Greet and provide general support to visitors and clients
• Act as the point of contact for clients and staff
• Keep firm library and CPE library up to date
• Maintain CPE records for accountants
• Assemble tax returns
• Other duties as assigned

Requirements for this position include:

• AA in Business with 4 plus years experience preferred
• Excellent written and oral communication skills and strong interpersonal skills
• Above average knowledge of office systems and procedures
• Working knowledge of office equipment, including printers, fax machines, and postage machines
• Above average proficiency in MS Office (MS Excel and MS Word, in particular)
• Excellent time management skills and the ability to prioritize work
• Extreme attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Notary or the ability to obtain within 6 months of employment
• Able to work extended hours during the months of January through April

Winther Stave & Co., LLP offers a competitive benefit package including flexible work schedule, health, life and long-term disability insurance, cafeteria plan, 401(K), paid vacation, paid holidays, and an excellent work environment.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person