What are the responsibilities and job description for the Administrative Assistant – Spencer Office – Part Time position at Winther Stave & Co., LLP?
Administrative Assistant – Spencer Office – Part Time
This part-time position will be 25-32 hours during the months of May through December with hours increasing to 40 during the tax season months of January through April 15. Compensation commensurate with experience.
Duties include, but are not limited to:
- Answer and direct phone calls
- Organize and schedule appointments
- Write and distribute emails, correspondence memos, letters, faxes, and forms
- Assist in the preparation of regularly scheduled reports
- Assist with ordering of office forms, supplies, making service calls for equipment
- Assist with maintaining filing system
- Assist with maintaining contact lists
- Greet and provide general support to visitors and clients
- Act as the point of contact for clients and staff
- Assist with keeping firm library and CPE library up to date
- Assist with maintaining CPE records for accountants
- Assemble tax returns
- Fill in for full time administrative assistant when out of the office
- Pick up from and drop off mail to post office
- Other duties as assigned
Requirements for this position include:
- AA in Business preferred
- Excellent written and oral communication skills and strong interpersonal skills
- Above average knowledge of office systems and procedures
- Working knowledge of office equipment, including printers, fax machines, and postage machines
- Above average proficiency in MS Office (MS Excel and MS Word, in particular)
- Excellent time management skills and the ability to prioritize work
- Extreme attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Notary or the ability to obtain within 6 months of employment
- Able to work extended hours during the months of January through April
Job Type: Part-time
Work Location: In person
