Office Coordinator (Greenwood Village, CO)

JOB SUMMARY:

The Office Coordinator (part-time) supports the administrative operations and presentation of the WCG Array office in Greenwood Village, CO. Responsibilities include a variety of office activities including general administrative support, office supplies, common area and kitchen tidiness and overall appearance as well as supplemental administrative project assistance. This is primarily an on-site position with flexible hours (2-3 hrs./day), five (5) days a week.

ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The accountabilities listed below are representative of the knowledge, skills, and/or ability required.

• Coordinates the ideation, planning and production of department and company gatherings and events including the semi-annual technology and testing session and employee training event to include inbound employee travel, venue accommodations, meals and entertainment, and event support planning
• Maintains the iReceptionist kiosk and contact list
• Assigns and deactivates employee security key cards to the office including administering the office security system
• Mails employee company birthday cards
• Sends flowers/cards to employees for specific occasions
• Updates the company holiday, birthday, and service date calendars and relevant employee deliverables
• Orders Technician name tags and lapel pins as needed
• Assists in updating the company intranet content
• Orders office supplies as needed
• Orders and maintains adequate traveling Technician snack inventory
• Ensures the kitchen, conference rooms and other common areas are clean and maintained
• Administers and distributes the monthly Client Satisfaction Survey
• Liasson with office property management including being the fire and safety point person, forward important office building notifications, issue and maintain parking passes, etc.
• Assists the equipment and logistics team as needed during times of high business volume

* Other duties as assigned by manager. These may, on occasion, be unrelated to the position described here.

EDUCATION REQUIREMENTS:

• High school or GED required or equivalent combination of education, skills and experience

QUALIFICATIONS/EXPERIENCE:

• 1 year experience using a PC or Mac with Google Workspace or MS Office Suite

* Previous experience in office administration or a similar role is preferred

• Excellent verbal and written communication skills

* Strong organizational, detail oriented, administrative, time management and problem-solving skills.

• Strong interpersonal skills
• Collaborates well within a team environment
• Customer focus
• Multitasking abilities

* TRAVEL REQUIREMENTS: 0 - 5%

Physical and Sensory Requirements:

The physical and sensory requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be offered to individuals with disabilities to assist in performing the essential functions of the position. Work activities involve light to moderate physical effort (for example, sitting in one place for extended periods of time, standing, walking, bending, lifting lightweight objects, intermittent to sustained periods of keyboarding). Majority of time is spent in a seated position with frequent opportunity to move about at will. Activities require a variety of easy muscle movements. Work activities involve a frequent need to concentrate on a variety of sensory inputs for moderate to lengthy durations at a time requiring diligence and attention to interpret effectively. There will be a need to attend to single or simultaneous tasks where accuracy of details is important. The need for detailed and precise work is high.

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Position Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms.