What are the responsibilities and job description for the Administrative Specialist - Lutheran Schools position at WISCONSIN EVANGELICAL LUTHERAN SYNOD?
Job Details
Description
SUMMARY
The Administrative Specialist will support the work of the Commission on Lutheran Schools. Applicant will perform tasks stated in job description as requested by the Director, Associate-Director, and National Coordinator of Early Childhood Ministries. Prepares various resources for WELS congregations and schools by performing the following duties:
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
- Approves and coordinates all accounts payable and receivable including department credit card activity
- Assists in developing and implementing CLS budget packages; manages transactions of all CLS special funds; interfaces with Financial Services for reporting financial activity of CLS office.
- Coordinates teacher and staff minister call list preparation and reporting and maintains communication with inactive teachers and radar list
- Coordinates the online purchasing center, processing/recording orders, producing reports
- Provides support for partnering agencies such as Powerschool and Learn 360
- Coordinates data entry activity of WELS teachers and communicates with WELS benefit services
- Maintains personnel and legal records on WELS and ELS teachers.
- Provides administrative support for the School Consulting Services program.
- Assists with CLS website by researching, compiling, writing, editing and preparing site information.
- Serves as a contact with other WELS/CMM units that provide support services and information necessary for CLS to carry out their work.
- Assists CLS staff and Congregational Services units with various projects and tasks as needed.
- Assists in mailings to WELS schools and teachers as needed
- Assists with planning/arranging events/meetings as needed
- Assists with the leadership projects as needed
- Additional duties and responsibilities may be assigned as gifts and personal interests permit
Qualifications
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Strong interpersonal skills i.e. relational, communication
- High level organizational skills
- Servant mindset
- Solid understanding of WELS doctrine and practice; working knowledge of WELS ministry and schools
- Ability to maintain strict confidentiality
- Ability and knowledge in accounting and budgeting
- Good computer skills;
- Experience with various types of software (MS Office, especially MS Word, Excel & PowerPoint).
- Adaptive to working with WELS database.
- Ability to write business correspondence and present information effectively.
- Strong computer skills; proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint); experience working with Google docs and sheets
- Ability to work with data and generate reports in Synod database
- Ability to write business correspondence and present information effectively
- Ability to adapt to the changing needs of the CLS office
EDUCATION AND/OR EXPERIENCE
Associate Degree, preferred, or equivalent; or three to five years related experience and/or training; or equivalent combination of education and experience; preferably in a school setting
