Event Coordinator Assistant

Overview
We are seeking a highly organized and detail-oriented Event Coordinator assistant to join our dynamic team. The ideal candidate will work alongside our Event Coordinator in planning, executing, and overseeing various events from conception to completion. This role requires excellent time management and organizational skills to ensure that all aspects of the event run smoothly. The Event Coordinator will work closely with clients, and team members to create memorable experiences that meet the objectives of each event. This is an entry level position.

Duties

. Provide clerical and secretarial services to the Event and Program Coordinator

· Greet guests and visitors to the House in a professional and friendly manner

· Host and provide guest services support to retreat groups on the grounds

· Act as liaison with other departments to ensure that group needs are met

· Perform general office work associated with group inquiries, reservations, and groups’ stay

· Perform miscellaneous office duties and projects such as reports, signage, photocopying, and correspondence with groups and individual retreatants as necessary

· Strong attention to detail and organization

· Ability to multitask

· Able to work a flexible schedule with weekend availability. Saturdays required.

· Ability to work as a team player with varying degrees of supervision

· Excellent communication skills, including customer service, email, interpersonal skills, and phone skills.

· Familiarity with standard telecommunication systems, office and computer equipment, and the ability to learn our data management system.

Qualifications:

· Highly organized, including the ability to manage bookings and the event calendar effectively

· IT literate, with experience in using MS Office products or equivalent, and willingness to learn our data management system

· Personable, willing, and helpful, able to respond to different needs and multiple priorities

· Good written and verbal communication skills

This general outline illustrates the type of work which characterizes the job classification. It is not an all-encompassing statement of the specific duties, responsibilities, and qualifications for the position

Job Type: Part-time

Pay: $16.00 - $18.00 per hour

Expected hours: 20 – 25 per week

Schedule:

• Day shift
• Weekends as needed

Ability to Commute:

• Litchfield, CT 06759 (Preferred)

Work Location: In person

Salary : $16 - $18