What are the responsibilities and job description for the Administrative Assistant position at Wisemen Multimedia, LLC?
Job Summary:
The Administrative Assistant is highly organized and will serve as the first point of contact for the Company, providing exceptional administrative and customer service support. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Primary Duties & Responsibilities:
Reception & Front Desk Management:
- Serve as the first point of contact for visitors, clients, and employees, creating a welcoming and professional atmosphere.
- Answer and direct phone calls, emails, and other inquiries promptly and professionally.
- Manage incoming and outgoing mail, packages, and deliveries.
- Maintain a clean and organized reception area.
Administrative Support:
- Provide high-level administrative support to executives, directors, and various departments.
- Schedule and coordinate meetings, appointments, and conference calls, ensuring efficiency in scheduling.
- Prepare and distribute company correspondence, reports, and presentations.
- Maintain and organize company records, databases, and filing systems (both digital and physical).
Office Coordination & Management:
- Order and maintain office supplies, ensuring inventory is stocked for all departments.
- Coordinate office maintenance requests and liaise with vendors as needed.
- Assist in planning and organizing company events, meetings, and travel arrangements.
Customer & Client Relations:
- Greet and assist clients, vendors, and business partners professionally and efficiently.
- Assist in responding to client inquiries, providing basic information about company services.
- Support customer service initiatives and direct inquiries to appropriate departments.
Confidentiality & Security:
- Handle sensitive company and employee information with discretion.
- Ensure compliance with company policies and confidentiality agreements.
Qualifications:
Education & Experience:
- High school diploma or equivalent (Bachelor’s degree in Business Administration or related field preferred).
- Minimum of 2-4 years of experience in an administrative, receptionist, or customer service role.
- Experience in a multimedia, entertainment, or technology-based company is a plus.
Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with office management software, scheduling tools, and customer management systems.
Interpersonal Skills:
- Strong verbal and written communication skills.
- Excellent organizational and multitasking abilities.
- Professional demeanor and ability to handle high-pressure situations with ease.
- Strong problem-solving skills and attention to detail.
- Ability to work independently and as part of a team.
Additional Requirements:
- Availability to work flexible hours if needed for special events.
- Strong commitment to confidentiality and professionalism.
Compensation: $45,000 - $55,000.
About the Company: Founded in 2010, we are a minority-owned, HUBZone certified, small business concern and GSA Schedule holder, based in Atlanta, GA. As an enterprise solutions provider, we offer a wide range of consulting and solutions development services designed to help you deploy the right resources at the right time, the first time. With decades of experience, our leadership team leverages modern technology and future concepts to deliver our flagship services with excellence. We specialize in helping commercial clients enhance their capabilities while improving operational efficiency, and we champion efforts to help modernize agencies and reduce government burden. We value all employees and job candidates as unique individuals, and we welcome the variety of experiences they bring to our company.
About Wisemen Multimedia, LLC:
Founded in 2010, Wisemen Multimedia, LLC (EIN 27-2836493, DUNS 034-931-168, UEI QMEAXFXBFFT3) is a HUBZone certified hybrid digital business ecosystem creator for people, processes, and technologies. Our principal office is located at Peachtree Dekalb Airport in a designated Opportunity Zone. Let us know if you live in a Historically Underutilized Business Zone (HUBZone). Please copy and paste the link below and enter your home address to determine if you live in a HUBZone. https://maps.certify.sba.gov/hubzone/map#center=39.828200,-98.579500&zoom=5
Salary : $45,000 - $55,000
