What are the responsibilities and job description for the Office Administrator position at Witham Family Hotels?
Join Our Team as a Full-Time Seasonal Office Administrator at the Atlantic Oceanside Hotel and Event Center! Are you a detail-oriented, highly organized professional looking for a rewarding role by the scenic shores of Bar Harbor, Maine? We’re seeking a Full-Time Seasonal Office Administrator to join our dynamic events team at the Atlantic Oceanside Hotel and Event Center.
In this role, you’ll play a vital part in maintaining efficient office operations, managing communication with clients, and supporting administrative tasks related to group sales and events. If you thrive in a fast-paced environment and enjoy creating seamless experiences behind the scenes, we want to hear from you!
At Witham Family Hotels, we are committed to creating unforgettable experiences for our guests while fostering a family-like environment for our team. Proudly recognized as one of the Best Places to Work in Maine since 2022 and an Inclusive Workplace, we uphold our core values of kindness, respect, inclusion, empowerment, excellence, integrity, and family. As part of our team, you’ll help bring these values to life every day, ensuring that both our team and guests experience the best of what we have to offer.
We are an equal opportunity employer, and we believe that our strength lies in our differences.
This full-time seasonal position offers regular business hours, Monday through Friday from 9 a.m. to 5 p.m., with a starting wage of $17 per hour.
What You May Not Know Is That We Also Offer Amazing Benefits and Perks:
- Paid Personal Leave (PPL): Earn 1 hour for every 40 hours worked during the calendar year.
- Teladoc Virtual Care: Access medical experts 24/7 for a $30 monthly charge, with $0 copay. Spouse/dependent(s) can use this service for free.
- Dental and Vision Insurance - Our dental plan is amazing. It is a gem. You get up to 4 cleanings a year and so much more. We pay 80% of the cost. We also now offer a Vision Insurance plan!
- End of Season Bonus.
- Heating savings program in partnership with Irving and Dead River - save on heating oil and propane.
- Core Values Program – earn points for branded swag!
- Life insurance and Accident, Death & Dismemberment policies – we cover the first $10,000, with additional voluntary coverage available.
- Short-term disability at no cost.
- Referral Bonus – up to $1,000 per new full-time employee you refer.
- Discounts on hotel stays (our portfolio, and at selected New England Inns & Resorts collection hotels), dining, and spa services.
- Employee Recognition Programs.
- Employee Assistance Program (EAP) – Experienced counseling, free & anonymous.
- Employee Relief Fund – Financial support for unexpected situations. Mostly funded by our awesome teammates!
- Annual Flu Shot Clinic.
- Witham Family Hotels Gala – an annual event that recognizes YOU!
- Be part of a company that gives back - The Witham Family Hotels Charitable Fund surpassed the milestone of donating over a million dollars to local organizations.
Key Responsibilities:
- Manage and track group calendar deadlines to ensure timely follow-ups and task completion.
- Communicate professionally with clients via phone and email regarding deposits, reservations, meeting agendas, and menu deadlines.
- Update and maintain group account records with received information.
- Process and post food & beverage revenue, collect and apply payments, issue receipts, and assist in closing accounts.
- Maintain internal digital and printed signage, ensuring accuracy and clarity.
- Prepare and distribute shared written information as needed.
- Assist with additional administrative tasks to support the sales and events team.
Qualifications & Skills:
- Prior experience in office administration, hospitality, or a related field preferred.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
- Excellent organizational skills with the ability to multitask and meet deadlines.
- Attention to detail and a high level of accuracy in data entry and record-keeping.
- Ability to work both independently and collaboratively in a fast-paced environment.
Performance Measurement:
- 90-day performance review, task completion, and team collaboration.
If you’re detail-oriented, love supporting events, and enjoy working in a breathtaking location, we’d love to have you on our team. Apply now and help us create memorable experiences at the Atlantic Oceanside Hotel and Event Center!
Salary : $17
