Project Manager (FOIA)

Wits Solutions Inc. (WITS) is a SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-in-class solutions in professional IT and administrative consulting to various Federal, State, Local and commercial customers. At WITS, we believe in working not for our clients but with them. This is why right from the beginning; our analysts and solution-builders work closely with our clients to ensure that the project outcomes continue to deliver value long into the future.

Role Description

Education

• Master's degree in Library/Information Science, Information Management, law degree or other relevant field from an accredited university.
• Preferred Attorney.
  
  

Security Clearance

• Ability to obtain and maintain a government security clearance.
  
  

Certification Mandatory

• Certified Project Management Professional (PMP).
  
  

Work Experience Mandatory

• Nine (9) years or more relevant experience in the areas of training, management of records in a government or similar setting, hands-on experience in the operation of records centres and/or libraries, and experience in the administration of similar government contracts.
  
  

Work Experience Nice To Have

• Federal Experience.
  
  

Job Description

• Project Manager and shall have full authority to act on all contact matters relating to daily operations of this contract. Accordingly, at a minimum, the points of contact shall have the technical knowledge of FOIA and be in the position to receive assignment, guidance, and direction from the COR, PM and CO.
• Directs completion of tasks within estimated time frames and budget constraints.
• Provides guidance to project staff to ensure the quality of deliverable.
• Schedules and assigns duties to subordinates and subcontractors, and ensures assignments are completed as directed.
• Enforces work standards and reviews/resolves work discrepancies to ensure compliance with contract requirements.
• Interfaces with internal and Governmental management personnel.
• Reports to internal and Governmental management.
• Act as single point of contact fully responsible for all services and acts as primary interface between the Contractor, the Contracting Officer (CO), Contracting Officer's Representative (COR).
• Ensure frequent coordination at the contract and TO(Technical officer) level between Government and Contractor personnel, to include but not be limited to management meetings and reviews.
• Ensure requirements are clearly communicated, mutually understood, and satisfied.
• Provide personnel and other resources necessary to accomplish the requirements of the contract to include TOs and maintain flexibility and responsiveness to changing work volume and priorities.
• Ensure that all subcontractors and teaming partners, if applicable, are fully integrated into the Contractor's management structure.
• Must have proficient experience in PowerPoint, and FOIAXpress.
• Experience and capacity to operate Federal web-based systems Knowledge of, and experience with, the FOIA Exemptions and processes.
• Performs other duties as needed.
• This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee.
• Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
• Managing relationship with clients and meeting Govt POCs and PMs on weekly/monthly/quarterly basis to make sure the customer satisfaction.
• Final review and approval on all contract deliverables to either the contracting officer, the contracting officer representative or integrated operational program manager.
• Preparation, development and outline of company and customer presentation reports.
• Experience in starting new contracts which includes, preparing transition in-out plans, and performing transition of new contracts and managing the contracts to meet the client deliverables.
• Direct reports include Project managers, Leads, Contract staff, HR team, Recruiters and financial administrators, research analyst, subject matter experts, technical writers, testers, system/database administrators and configuration manager.
• Write, coordinate, and manage responses to federal government solicitations, coordinating the efforts of internal and partner company resources in line with an established process.
• Create, write, and revise proposals and materials as required.
• This includes but is not limited to: Requests for Proposals (RFPs)/Requests for Information (RFIs), Task Orders, and PowerPoint presentations. Prepare each section of the proposals (resumes, past performance, compliance matrix, outline and management approach).
• Manage all aspects of proposal preparation, revision and submission, and coordinate inputs from technical team, management, and finance departments.
• Understand and interpret the technical aspects of an RFP, as well as prepare, review and/or edit RFP/RFI responses.
• Support planning and analysis of RFPs, writing and collecting customer questions, outlining proposals, conducting compliance checks, participating in proposal reviews, supporting proposal production, and participating in Lessons Learned reviews.
• Perform edits, tone, compile and ensure a good flow across all proposal volumes.
• Maintain company past performance/capabilities database and related write-ups.
• Develop creative presentations of past accomplishments (accolades, awards, CPARS ratings, etc.).
• Maintain and communicate regular detailed reports such as Weekly Activity Reports and Pipeline Reports.
• Ensure compliance to proposal instructions, evaluation criteria, and performance work statement.
  
  

Roles And Responsibilities

• Support general technical writing duties (e.g., meeting minutes, action items, agendas, reports, meeting materials, standard operating procedures, policies, guidance documents, and other technical deliverables).
• Manages and provides leadership to the FOIA team.
• Participates actively in hiring, training, and developing talent within the FOIA team.
• Understand and apply the concepts and methodology of the Department of Energy (DOE) FOIA/PA regulations and guidelines.
• Articulate FOIA regulations and concepts to agency employees and contractors to ensure accurate search and review of documents.
• Conduct in-processing of requests, negotiate with requesters, collaborate with the Office of the General Counsel (GC) and subject matter experts (SMEs), process documents and close requests under short deadlines.
• Apply FOIA exemptions to agency records, research and provide interpretation on all FOIA procedural requirements including fees and fee waivers and expedited processing.
• Process highly complex or voluminous requests within an allotted period of time
• Handle extremely sensitive, controversial, and potentially inflammatory information in a professional, discreet, and ethical manner.
• Provide independent analysis of DOE's current FOIA process and offer strategic measures for improvement.
• Track and monitor current FOIA requests and allocate work accordingly.
• Utilize statistical and public information to determine trends and advise MA-46's senior leadership of potential processing impediments.
• Direct completion of tasks within estimated time frames and budget constraints
• Provide guidance to project staff to ensure the quality of deliverables.
• Schedule and assign duties to subordinates and subcontractors, and ensures assignments are completed as directed.
• Enforce work standards and reviews/resolves work discrepancies to ensure compliance with contract requirements.
• Interface with internal and Governmental management personnel.
  
  

“Equal Opportunity Employer Veteran/Disabled”